Processing Previous Year AP Vouchers in the New Fiscal Year
You must have at least one of these local college managed security roles:
- ZD Accounts Payable Inquiry
- ZZ Voucher Approval
- ZZ Voucher Entry
- ZZ_AP_MANAGER
- ZZ_AP_SPECIALIST
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
If you are creating any vouchers and making voucher payments of previous year i.e. 2020, please make sure the Accounting Date and Budget Check Date on the voucher is set to previous year i.e. 06/30/2020. This will generate the GL accounting entry in the correct fiscal year.
Accounts Payable Vouchers
Navigation: Accounts Payable > Vouchers > Add/Update > Regular Entry
Updating the Voucher Accounting Date to Previous Year
Navigate to the Invoice Information tab of the Voucher.
Update the Accounting Date field to previous year.
Voucher Budget Date to Previous Year
On the Invoice Information tab, navigate to the Invoice Lines.
On the Distribution Lines, scroll to your right to view the Budget date and update it to the Previous Year.
Note: To update Budget Date, user must have access assigned in Commitment Control. Please log a service desk ticket if need access.
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