View Student Packaging Status

Purpose: Use this document as a reference for how to view student packaging status in ctcLink.

Audience: FA Counselor/Technician.

You must have at least one of these local college managed security roles:

  • ZD FA Director
  • ZD FA Student Aid Info
  • ZZ FA Student Aid Info

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

View Student Packaging Status

Navigation:  Financial Aid > View Packaging Status Summary

  1. The Packaging Status Summary - Find an Existing Value search page displays.
  2. Enter the Student ID.
  3. Enter the Academic Institution.
  4. Enter the Aid Year.
  5. Select the Search button.  
  6. The Packaging Status Summary page displays.
Packaging Status Summary page
  1. Here is what the fields contain:
    1. EFC Status: Represents data from the ISIR and is Official, Rejected, or Unofficial.
    2. Counselor: Displays the ID for the employee that has been assigned to the student account.
    3. Aid Processing Status: Indicates the status of the award process.
    4. Aid Application Status: Indicates the student’s financial aid application availability for processing and contains Active, Canceled or Restricted.
    5. SAP Details: Links to the Maintain Student SAP Data page for the student.
    6. Review Status, INST Verification Status, Verification Flag, and Verification Status fields are used to complete the verification process (Please Note:  INST Verification Status is not being used at this time).
    7. Disbursement Hold:  Enables you to place a hold on the student's awards that is specific to disbursement processing.
    8. Loan Counseling Status: Links to the Maintain Loan Counseling page for the student.
    9. Scholarship Status: Identifies whether a student has been evaluated for scholarship funds.
    10. Aid Packaging Method: Displays the method used to create the student’s financial aid package.
    11. Packaging Plan ID: Identifies the packaging plan used to package the student.
    12. Repackaging Plan ID: Displays the repackaging plan type used for a student who has been repackaged.
    13. Aggregate Source: Identifies the aggregate source the awarding and packaging process uses directly.
    14. Aggregate Source Used: Indicates the aggregate source used during packaging.
    15. Shopping Sheet Group: Available to select the appropriate Shopping Sheet Group code for the student.
    16. Financial Aid Awarded link: Navigates to Financial Aid Award summary page.
    17. Award Notification link: Used for printing the award notice. (Requires default values setup for printing options.)
  2. Self Service fields are used to perform the following actions:
    1. Award Access: Displays the setting of the student’s Self-Service Access page. The values are Allowed, Denied or Use Filter (Note: SBCTC’s recommendation is Use Filter.)
    2. Inquiry Access: Select this box to allow a student to view assigned financial aid awards.
    3. External Award Access: Select this box to allow a student to report awards from other sources (Note: SBCTC is not recommending use of this check box).
    4. Limited PELL Grant Indicator: Select this check box to indicate the student's first enrollment is on or after July 1, 2015 and the student is eligible under one of the Ability to Benefit alternatives for enrollment in an eligible Career Pathway program.
  3. Use the Blue links to view additional information or to change a student’s status.
  4. TERM: Used to view the student’s term, career, and other term information.
  5. ISIR Information: Navigates to the ISIR information page to view a summary of the most recent ISIR information.
  6. Database Matches: Used to review or manually override a student’s status for the U.S.E.D. federally required database matches.
  7. Need Summary: Navigates to the student’s COA, calculated for Federal and Institutional methodologies.
  8. PELL: Used to review Pell Information or to initiate Pell Payment processing.
  9. Calculation Override: Used to override the student’s Pell eligibility calculation setup.
  10. SAVE if any adjustments are made.  

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

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