9.2 Updating Tuition Charges (Term Fees)

Purpose: Use this document as a reference for updating tuition charges for Student Financials in ctcLink.

Audience: Student Financials staff.

Updating Tuition Charges

Copy Term Fees Forward

The Term Fees can be copied forward to the next quarter before updating the tuition charge amount. This can make for less data entry.

Navigation:  NavBar > Navigator > Setup SACR > Product Related > Student Financials > Tuition and Fees > Copy Term Fees

  1. The Copy Term Fees search page displays.
  2. Enter an existing Run Control ID or select the Add a New Value tab and create a new Run Control ID.
  3. Select Search or Add button.
Copy Term Fees Find an Existing Value tab
  1. The Copy Term Fees page displays.
  2. Enter SetID.
  3. Enter the 'copy-from' term in From Term field.
  4. Enter the 'copy-to' term in To Term field.
  5. Select Run.  
  6. Please refer to the Process Scheduling QRG for further instructions.
Copy Term Fees page
  1. Section complete.

Update Individual Tuition Term Fees

For each Tuition Term Fee, the charge amount needs to be updated.

Navigation:  NavBar > Navigator > Set Up SACR > Product Related > Student Financials > Tuition and Fees > Term Fees

  1. The Term Fees search page displays.
  2. On the Find an Existing Value tab, enter SetID.
  3. Select Search.  The Search Results section of the page populates.
  4. Select the Term Fee Code you wish to update.
Term Fees Find an Existing Value tab
  1. The Term Fees page displays.
  2. Verify you are on the correct term by selecting the Term Fees tab.  If you do not see the correct term, there is a Copy Term Fee button that quickly copies the information to a new term.
Term Fees tab
  1. On the Term Sub Fees tab update the applicable fields to the new amount(s):
    • Amount/Unit: Enter the amount to charge per unit.
    • Flat Amount: Enter a flat amount to charge, regardless of the units taken.
    • Amount/Unit (surcharge): Enter a per unit surcharge for overload units. Used most often with the tuition term fees.
  2. Select Save.

Note: Tuition related term fees will have 3 different rows of Sub Fees to represent the 3 different levels of tuition (credits 1-10, 11-18, 18+).

Term Sub Fees tab
  1. Section complete.

Copy Total Tuition Schedule

This process is configured for DG4. Prior to DG4, please use  9.2 Waive High/Low Tuition (manually). DG5 and DG6, this process is automatically run through equations and not needed. If for some reason the equations are not calculating correctly, ensure your term fees are updated. If they continue to be incorrectly calculated, please submit a ticket. 

Navigation:  NavBar > Navigator > Set Up SACR > Product Related > Student Financials > Tuition and Fees > CTC Custom > Total Tuition Schedule

The following steps are for colleges that have concurrent enrollment and/or upper and lower level tuition charges.

  1. The Tuition Schedule search page displas.
  2. On the Find an Existing Value tab, enter Academic Institution.
  3. Select Search.  The Search Results section of the page populates.
  4. Select the specific Term you wish to copy from.  
Tuition Schedule Find an Existing Value tab

Note: If the current term is not listed, select the previous term.  There is a Copy to New Term button at the top right of the tuition schedule to simplify data entry.

  1. The Tuition Schedule page displays.
  2. Select Copy to New Term.
Tuition Schedule Upper and Lower Divisions page Copy to New Term button
  1. The Tuition Schedule Term Copy page displays.
  2. Enter or lookup the Term to Copy To.
  3. Select the Copy button.
Tuition Schedule Term Copy page
  1. Section complete.

Update Total Tuition Schedule

This process is configured for DG4. Prior to DG4, please use  9.2 Waive High/Low Tuition (manually). DG5 and DG6, this process is automatically run through equations and not needed. If for some reason the equations are not calculating correctly, ensure your term fees are updated. If they continue to be incorrectly calculated, please submit a ticket. 

Navigation:  NavBar > Navigator > Set Up SACR > Product Related > Student Financials > Tuition and Fees > CTC Custom > Total Tuition Schedule

  1. The Tuition Schedule search page displays.
  2. On the Find an Existing Value tab, enter Academic Institution.
  3. Select the Search button. The Search Results display.
  4. Select the specific quarter to update.  
Tuition Schedule search page
  1. The Tuition Schedule page displays.
  2. In the Rate Schedule section, select the Credits link to sort the list in numeric order.
  3. Update each field with the new charges. The Tuition and Fees Column is automatically updated for the running total.
  4. Select Save.
Tuition Schedule Upper and Lower Divisions page
  1. Update each level/Division for each residency category.
  2. Select Save on the TUITION SCHEDULE UPPER AND LOWER DIVISIONS page after completing each Residency Category.
  3. Process complete.

This set of processes is configured for DG4. Prior to DG4, please use 9.2 Waive High/Low Tuition (manually). DG5 and DG6, this process is automatically run through equations and not needed. If for some reason the equations are not calculating correctly, ensure your term fees are updated. If they continue to be incorrectly calculated, please submit a ticket.

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