Workflow Notification Button

Purpose: Use this document to navigate and understand the operations of Workflow Notifications. The Notify button on ctcLink pages is a toolbar action that enables users to send email notifications to specific recipients related to the data or actions performed on that page. If you are working in ctcLink and need to communicate to your colleagues about the completion of a process, the Notify button can be used as a part of your workflow.

Audience: Staff who run ctcLink processes.

You must have at least one of these local college managed security roles:

  • Any ZZ Role (Depending on the ctcLink page)

If you need assistance with the above security role(s), please contact your local college supervisor or IT Admin to request role access.

  1. Select the Notify button and the Workflow Notification page displays.
  2. Enter email address in the To field or select the Lookup Recipient link. (CC and BCC can also have email entered directly into field(s)).
Workflow notification page with the Lookup Recipient hyperlink highlighted.

NOTE: If using the Lookup Recipient link, search by Name - Last name,First name, without any spaces.

  1. On the Lookup Address page, enter the recipients in the Name field. Select the Search button and the Search Results display.
  2. Select the To, cc, or bcc checkbox next to the name of recipient.
  3. Select the Add to Recipient List button to add the individual to the list.
  4. Repeat steps 2A-2C if you have multiple individuals to add.
  5. Select the OK at bottom of the Lookup Address window. The Workflow Notification window now displays.
Lookup Address page with no data entered.
  1. Select the Priority drop-down and choose an option.
  2. Add brief information within Subject field.
  3. Do not modify the Template field.
  4. Add text to the Message field as needed.
  5. When complete, select the OK button to send the notification.

Select the OK button to send the notification and exit the page (window). Select Cancel to exit this page without sending notification. Select Apply to send this notification and remain on this page.

  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Workflow Notification Button. This link will open in a new tab/window.

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