Travel & Expense Initial Utilization Dashboards
Purpose: The displayed utilization dashboards were included in the initial orientation meeting deck for the Travel & Expense Task Force on January 28, 2025. These dashboards represent the count of submitted and not canceled or deleted Travel Authorizations, Cash Advances and Expense Reports for the 23/24 Fiscal Year. They provide an initial sense of which colleges are utilizing these processes to generate transactions.
Utilization percentages displayed below DO NOT reflect aligned business practices in ctcLink.
They represent utilizing the ctcLink module only.
Travel Authorizations [77% Utilization]
The blue bars represent the counts of submitted Travel Authorizations. The red dots represent colleges who did not display any intentional transactions, though some colleges with red dots did show what appeared to be accidental transaction submission, none of those transactions ever reached an approved status.
Per the raw data, it appears that all but 7 colleges have submitted and processed a Travel Authorization using ctcLink.
Cash Advances [74% Utilization]
The blue bars represent the counts of submitted Cash Advances*. The red dots represent colleges who did not display any intentional transactions, though some colleges with red dots did show what appeared to be accidental transaction submission, none of those transactions ever reached an approved status.
Per the raw data, it appears that all but 8 colleges have submitted and processed a Cash Advance* using ctcLink.
*Not all colleges allow Cash Advances at their institutions.
Expense Reports [90% Utilization]
The slide above displays a blue bar for submitted Expense Reports, an orange bar for submitted Expense Reports that cite a linked Travel Authorization, and a green bar for those Expense Reports that include a reference to receiving a Cash Advance. Red dots specify colleges that show no evidence of having submitted and processed an Expense Report.
Per the raw data, it appears that all but 3 colleges have submitted and processed an Expense Report using ctcLink. Four additional colleges show no reference to link a submitted Expense Report to a approved Travel Authorization.
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