ctcLink Reference Center

test

Workflows are not supported in your browser.
Please use a recent version of Chrome, Edge, Firefox or Safari to display this page.

Expense Type Identifier {DRAFT}

Determining your Travel Expense Type

Purpose: This tool is designed to assist users who are completing a Travel Authorization or Travel Expense Report in ctcLink and are uncertain about which Travel Expense type to select. Choosing the correct Travel Expense type is essential, as it determines the appropriate account for accurate departmental budgeting and financial reporting.

Audience: Anyone completing a Travel Authorization or Travel Expense Report.

Assumptions: To determine the correct answer, you’ll need to know both the traveler’s Official Residence and the location of their Official WorkStation. For more information please visit <QRG>

For more definitions please visit the Travel and Expense Master Glossary.

Official Residence: An employee's "Official Residence" is not the employee’s home, but the city, town, or other location where an employee maintains their primary residence. If your residence is not within the city limits it is treated the same as an unincorporated location (i.e., your mailing address is Olympia, but your residence is not within the city limits).

Official WorkStation: The official workstation for travel reimbursement may be the city, town, or unincorporated area of the state official or employee’s official duty station or official worksite as determined by the agency for purposes of travel reimbursement. [As defined in the SAAM Glossary by the Office of Financial Management]

Is your Official WorkStation in the State of Washington?

To find this information please go to <insert navigation here> or <contact person/department>.

Is your Official Residence Washington State?

Where are you Traveling to?

Are you traveling more than 50 miles from your official workstation or official residence?

Select Expense Type-"In State(WA)"

Because you are traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "Local (WA)".

Select Expense Type-"Local(WA)"

Because you are NOT traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "Local (WA)".

Please confirm with your Travel Administration that your travel qualifies for this travel status to ensure that you receive reimbursements.

Select Expense Type-"Out of State(WA)"

You are a traveling outside of Washington State you will select the travel expense types of "Out of State(WA)". British Columbia, Canada is not considered International by the Office of Financial Management (OFM).

Select Expense Type-"Out of State(WA)"

You are an Official resident of Washington State and you are traveling outside of Washington State you will select the travel expense types of "Out of State(WA)".

Select Expense Type- "Int'l & HI"

Hawaii, Puerto Rico, Guam or another International locations are considered International by the Office of Financial Management (OFM).

Please select where your Official Residence is located.

Are you traveling outside of the State of your Official Residence?

Are you traveling to:

Are you traveling more than 50 miles from your official workstation or official residence?

Select Expense Type-"In State(NonWA)"

You have indicated that you are traveling to the state of your Official WorkStation and your Official Residence is in a different state. You have also indicated that you are traveling further than 50 miles from your Official Residence or Official Workstation so you will select the travel expense types of "In State(NonWA)"

Example: You live in Colorado and your workstation is in Olympia. You are traveling to Spokane, with a flight itinerary from Denver to SeaTac, then SeaTac to Spokane.

You will be considered in travel status only during the SeaTac to Spokane leg. Therefore, only the flights between SeaTac and Spokane, along with any related travel expenses during that segment, are eligible for reimbursement. The Denver to SeaTac portion is not reimbursable, as it is considered a daily commute.

Select the Expense type "Local (NonWA)".

Because you are NOT traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "Local (NonWA)".

Please confirm with your Travel Administration that your travel qualifies for this travel status to ensure that you receive reimbursements.

Select Expense Type-"Out of State"

British Columbia, Canada is not considered International by the Office of Financial Management (OFM).

Select Expense Type- "Int'l & HI"

Hawaii, Puerto Rico, Guam or another International locations are considered International by the Office of Financial Management (OFM).

Select Expense Type- "Int'l & HI"

Hawaii, Puerto Rico, Guam or another International locations are considered International by the Office of Financial Management (OFM).

Are you traveling more than 50 miles from your official workstation or official residence?

Select the Expense Type of <fill in the blank>

Are you traveling outside of the State of your Official Residence?

I am traveling to...

Select Expense Type-"Out of State"

Select Expense Type- "Int'l & HI"

Are you traveling more than 50 miles from your official workstation or official residence?

Select the Expense Type "In State (NonWA)

Because you are traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "In State(NonWA)"

Select Expense Type "Local (NonWA)"

Because you are NOT traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "Local (NonWA)".

Please confirm with your Travel Administration that your travel qualifies for this travel status to ensure that you receive reimbursements.

I am traveling to...

Select Expense Type-"Out of State"

Select Expense Type- "Int'l & HI"

Are you traveling outside of the State of your Official Residence?

I am traveling to...

Select Expense Type-"Out of State"

Select Expense Type- "Int'l & HI"

Is your Official Residence Washington State?

Are you traveling outside of the State of your Official Residence?

Where are you Traveling to?

Select Expense Type-"Out of State"

Select Expense Type- "Int'l & HI"

Are you traveling 50 miles from your official workstation or official residence?

Select Expense Type-"In State(WA)"

Because you are traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "In State(WA)"

Select the Expense Type of "Local (WA)

Because you are traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "Local(WA)"

Please confirm with your Travel Administration that your travel qualifies for this travel status to ensure that you receive reimbursements.

Are you traveling outside of the State of your Residence?

I am Traveling to ...

Select Expense Type-"Out of State"

Select Expense Type- "Int'l & HI"

Select Expense Type-"Out of State"

Select Expense Type- "Int'l & HI"

Are you traveling 50 miles from your official workstation or official residence?

Select Expense Type-"In State(NonWA)"

Because you are traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "In State(WA)"

Select the Travel Expense type of "Local (NonWA)

Because you are Not traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "Local(NonWA)"

Please confirm with your Travel Administration that your travel qualifies for this travel status to ensure that you receive reimbursements.

ctcLink Reference Center

Expense Type Identifier {DRAFT}

Determining your Travel Expense Type

Select Expense Type-"In State(WA)"

Select Expense Type-"Local(WA)"

Select Expense Type-"Out of State(WA)"

Select Expense Type-"Out of State(WA)"

Select Expense Type- "Int'l & HI"

Select Expense Type-"In State(NonWA)"

Select the Expense type "Local (NonWA)".

Select Expense Type-"Out of State"

Select Expense Type-"Out of State"

Select Expense Type- "Int'l & HI"

Select Expense Type- "Int'l & HI"

Select the Expense Type of <fill in the blank>

Select the Expense Type of <fill in the blank>

Select Expense Type-"Out of State"

Select Expense Type-"Out of State"

Select Expense Type- "Int'l & HI"

Select the Expense Type "In State (NonWA)

Select Expense Type "Local (NonWA)"

Select Expense Type-"Out of State"

Select Expense Type- "Int'l & HI"

Select Expense Type- "Int'l & HI"

Select Expense Type-"Out of State"

Select Expense Type- "Int'l & HI"

Select Expense Type- "Int'l & HI"

Select Expense Type-"Out of State"

Select Expense Type-"Out of State"

Select Expense Type- "Int'l & HI"

Select Expense Type-"In State(WA)"

Select the Expense Type of "Local (WA)

Select Expense Type-"Out of State"

Select Expense Type- "Int'l & HI"

Select Expense Type-"Out of State"

Select Expense Type- "Int'l & HI"

Select Expense Type-"In State(NonWA)"

Select the Travel Expense type of "Local (NonWA)

0 Comments

Add your comment

Topics

Last Updated

Other Resources

Welcome to ctcLink (Start Here!)

Process Alignment

Resources

9.2 Campus Solutions

9.2 Finance

9.2 Financial Aid

9.2 Human Capital Management

9.2 Self Service

9.2 Student Financials

Archived Project Materials

Recent Updates