9.2 Calculate the Return of Title IV Funds

Purpose:  Use this document as a reference on processing a return to Title IV funds using ctcLink.

Audience:  Financial Aid staff.

Calculate R2T4

Navigation:  Navigator > Nav Bar > Financial Aid > Return to Title IV Funds HERA > Create Worksheet      

  1. The Return of TIV worksheet HERA search page displays.
  2. Select the Add a New Value tab.
  3. Select values from the following fields:
    • ID
    • Academic Institution
    • Enter Aid Year
    • Enter Term
    • Select the Program Type
  4. Select the Add button.
Add a New Value with all fields and Add button annotated
  1. The Create Worksheet page displays.
  2. Enter the Date of Withdrawal on the Return TIV Aid tab.
  3. Select the Student Status link to view the Package Status Summary page and make updates to various field values such as Aid Processing Status and Verification Status.

From the View Package Status Summary page, you can also access information such as:

  • Term
  • ISIR Information
  • Database matches
  1. If you've opened the Student Status link, select the X on the browser tab to exit the page and return to Create Worksheet.
  2. Select the FA Term link to view a student’s:
    • term information
    • add a new term for a student
    • or build the student’s financial aid term.
  1. If you've opened the FA Term link, Select the X on the new tab to exit the page and return to Create Worksheet.
  2. Select the Return of Funds Worksheet tab.
Return TIV Aid tab
  1. The Return of Funds Worksheet tab displays.
  2. Use the Return of Funds Worksheet page to calculate Return of TIV funds and generate details for aid earned.
  3. Select the Calculate All button.
  4. Select the Total TIV Aid Disb Detail link.
  5. Review and select the OK button.
  6. Select the Pct. TIV Aid Earned Detail link.
Return of Funds Worksheet tab with Calculate All button and Detail links annotated
  1. The Calculate Pct. TIV Aid Earned pagelet displays.
  2. Use the Calculate Pct. TIV Aid Earned page to view or recalculate a student’s percentage of earned Title IV aid.
  3. Select the OK button.
  4. Select the Total Institutionl Chrgs Detail link.
  1. The Calculate Charge Information page displays.
  2. Use the Calculate Charge Information page to view or recalculate a student’s institutional and budget charges.
  3. Select the OK button.
  4. Select the Amt Due From School Detail link.
  5. The Calculate Return Amounts pagelet displays.
  6. Use the Calculate Return Amounts page to view or recalculate the amount of funds to be returned by the institution. 
  7. Select the OK button.
Calculate Return Amounts Detail pagelet with By School row and OK button annotated
  1. The Create Worksheet page displays.
  2. Select the TIV Grant Return Amt Detail link.
  3. The Return of Grant Funds pagelet displays.
  4. Use the Return of Grant Funds page to view or recalculate the amount of grant funds to be returned by the student.
  5. Select the OK button.
Return of grant funds Detaail pagelet with grant return row and ok button annotated
  1. The Create Worksheet page displays.
  2. Select the Student/School Return tab.
  3. The Student/School Return tab displays.
  4. Use the Student/School Return page to track return information for the student and school.  
  5. The School Return Status field indicates the institution's repayment status as Pending or Complete. The default status is blank or pending until you manually change the status to Complete.  
student/school return tab with student return status of pending annotated
  1. Select the Post-Withdrawal Disbursement tab.  You may need to select the arrow button next to the last tab.
  2. The Post-Withdrawal tab displays.
  3. Use the Post-Withdrawal Disbursement page to track post-withdrawal disbursements.  

After you calculate the return amount on the Return of Funds Worksheet page and determine the student is eligible for a PWD, you can use this page to enter and maintain process dates.

  1. Select the Calculate button.
  2. In the Total PWD Credited group box, you can enter an amount to credit to the student's account and then select the Calculate button.
  3. Select the Return TIV Aid Notes tab.
Post-Withdrawal Disbursement tab
  1. The Return TIV Aid Notes tab displays.
  2. Use the Return of TIV Aid Notes page to enter return of Title IV aid notes and to document information regarding the processing of Title IV Return of Funds.
return TIV Aid notes tab selected with Notes row annotated
  1. Select the Return TIV Aid tab.
  2. The Return TIV Aid tab displays.
  3. Enter the Overall Status by selecting on the field.
  4. Select the Save button.
Overall status row is marked complete and save button is annotated
  1. You have successfully calculated the return of Title IV aid for a student.
  2. End of procedure.

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