9.2 1098T Corrections

WORK IN PROGRESS (VETTING)

Purpose:  Use the below document for making corrections (updated, edits, etc) to student 1098-T information.

Audience:  Student Financials Staff.

Corrections to a students 1098T statement can occur either through the student account via registration/financial  adjustments or directly on the Edit 1098T Data page.  Either way, it is necessary to complete the steps 2, 3, and 4 in order for the information to be reflected in the students self service account.

1098T Corrections

1.  Editing 1098-T

Navigation:  NavBar > Navigator > Student Financials > Taxes > Edit 1098-T Data

After you have saved the edits on the 1098-T, proceed to the Generate Process with the Student Override box selected.  After the Generate Process has run to success, proceed to the Audit process, using the Student Override box.

  1. The 1098-T Data search page displays.
  2. Enter Search Criteria to identify your student.
  3. Select Search.
1098 T Data search page
  1. The 1098-T Data page displays.
  2. Select the Override Data button to create a new row.
  3. Select the Correction checkbox under the 1098-T Status.
  4. Ensure "Pending Validation" is in the field from the Validation Status drop down menu.
  5. Select Save.
1098 T Data page
  1. Process complete.
2.  Generate 1098-T for Corrections

Navigation:  NavBar > Navigator > Student Financials > Taxes > Generate 1098-T

  1. The Generate 1098-T run control ID search page displays.
  2. Select the Add a New Value tab.
  3. Enter a Run Control ID that is specific to using the page for Updates/Edits/Corrections.
  4. Select Add.
Generate 1098 T Add a New Value tab
  1. The Generate 1098-T page displays.
  2. Enter Federal TIN.
  3. Enter Calendar Year.
  4. Select the appropriate check box in the Bypass Validation Edits section. Use the same boxes as during the batch 1098-T process.
    1. PeopleBooks Definitions:
      1. Citizenship = Select to bypass the Citizenship edit, so that a 1098–T is produced for all students with eligible charges regardless of citizenship status.
      2. Academic Credit = Select to bypass the Earned Academic Credit edit, so that a 1098–T is produced for all students with eligible charges, even if they are enrolled in classes that earn no academic credit.
      3. Financial Aid = Select to bypass the Financial Aid edit, so that a 1098–T is produced for students who have eligible charges paid entirely by Financial Aid.
      4. Financial Info = Select to produce a 1098–T for students who have no financial information in boxes one through six. If the students are currently enrolled, the 1098-T is produced.
  5. Select the Student Override checkbox.
  6. Enter student ID. The student's name will populate next to the ID.
  7. Select Run.  Please refer to the Process Scheduling QRG for further instructions.
Generate 1098 T page
  1. Section complete.
3.  Auditing 1098-T for Updates/Edits/Corrections

Navigation:  NavBar > Navigator > Student Financials > Taxes > Tax Reports > 1098-T Audit Report

This creates a PDF to download and can be used to verify student information.

  1. The 1098-T Audit Report run control ID search page displays.
  2. Select the Add a New Value tab.
  3. Enter Run Control ID.
  4. Select Add.
1098 T Audit Report Add a New Value tab
  1. The 1098-T Audit Report page displays.
  2. Enter Report Mode:
    1. Audit Only: Used to check the data manually before printing or creating a transmittal files.
    2. Validate Only: Checks each applicable record to determine the validity of it's data. Select this to isolate those missing an SSN, name, or address in the system.
    3. Audit and Validate: The 1098-T Audit Report prints all applicable records and assigns a validation status to them.
  3. Enter Primary Sort.
  4. Enter Print Selection.
    1. All 1098-T's: Includes all types of 1098-T records.
    2. Not Filed Corrected 1098-T's: Includes only those records that were included in a transmittal file and have the Correction box selected.
    3. Not Filed Original 1098-T's: Includes only those records that were not included in a transmittal file and do not have the Correction box selected.
    4. Not Printed Corrected: Includes only those records that have not printed and have the Correct box selected.
    5. Not Printed Originals: Includes only those records that have not printed and that do not have the Correction box selected.
  5. Enter Secondary Sort.
  6. Enter Federal TIN.
  7. Enter Calendar Year.
  8. For updates/edits/corrections, select the Student Override checkbox. The ID field under the Student Override section will be enabled.
  9. Enter student ID.
  10. Select Run.  Please refer to the Process Scheduling QRG for further instructions.
1098 T Audit Report page
  1. Section complete.
4.  Printing 1098-T for Updates/Edits/Corrections

Navigation:  NavBar > Navigator > Student Financials > Taxes > Tax Reports > 1098-T Form Print

This will not print the information on the 1098T template, but it will make the necessary corrections for the student to access their corrected form via self-service.

  1. The 1098-T Form Print run control ID search page displays.
  2. Select the Add a New Value tab.
  3. Enter Run Control ID.
  4. Select Add.
1098 T Form Print Add a New Value tab
  1. The 1098-T Print page displays.
  2. Enter Transmitter's TIN.
  3. Enter Calendar Year.
  4. Enter Media = "Print Only".
  5. Enter Filing Status
    1. "Correction" - After the first run and for any corrections.
  6. Enter Primary Sort.
  7. Enter Secondary Sort.
  8. Enter TIN.
  9. Enter Calendar Year.
  10. For updates/edits/corrections, select the Student Override checkbox. This will enable the ID field in the Student Override section.
  11. Enter student ID.
  12. Select Run.  Please refer to the Process Scheduling QRG for further instructions.
  13. See the Sending 1098-T Transmittal File to IRS QRG for the final process to send the IRS the information.
1098 T Print page
  1. Section complete.

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