1098-T Guide
Purpose: Use this checklist as a guideline for 1098-T preparations for Student Financials in ctcLink.
Audience: Student Financials staff
| Task Name | Description | QRG | Suggested Timeline |
|---|---|---|---|
| 1098-T TIN Table Setup | Verify your 1098-T TIN Table information is correct for the current calendar year. If you have not copied over the TIN for the upcoming calendar, please do so.
Prerequisite: Image Update notification from SBCTC to update the Template Definition field. |
October through December | |
| Verify Item Type 1098-T Box 1/Box 5 Configuration | Verify Item Types are flagged as 1098-T eligible. Use queries:
You do not need to verify previously audited Item Types. Only new Item Types need to be audited. Prerequisite: None |
October through December, depending on how often new item types are created | |
| Student Communications | Communicate to students to do the following in their self-service:
Prerequisite: None |
Once per term or year | |
| Verify FIRE Account Access | Review your FIRE account with the IRS. Prerequisite: None |
Test transmittal files may be sent until the end November. Filing Information Returns Electronically Production transmittal file is due by the end of March. |
|
| 1098-T Processing |
Pre-req: Item Type Reconciliation, TIN Table Setup, SSN/TIN Student Communications*, Verify FIRE Account |
January |
Have this optional 1098-T Guide handy (printed or downloaded) so you can refer back to it and pick up where you left off.
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