Updating FA Progress Units on Desired Classes by Students

Purpose: Use this document as a reference for how to update FA progress units on ABE/Basic Skills courses by students in ctcLink.

Audience: Financial Aid Staff.

You must have at least one of these local college managed security roles:

  • ZC FA Term Prcs
  • ZD FA Term Prcs
  • ZZ FA Term Prcs

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Updating FA Progress Units on Desired Classes by Students

Navigation: Financial Aid > Financial Aid Term > Update FA Progress Units

This process is run in your nightly ISIR JobSet, but can be run ad hoc as needed.

  1. The Update FA Progress Units page displays.  Select the Add a New Value tab.
  2. Create a new Run Control ID and enter it into the Run Control ID field.
  3. Select the Add button.
  4. The Update FA Progress Units page displays.  Use the Selection Tool drop-down menu to select PS Query.
  5. In the Query Name field enter CTC_FA_ZEROFAUNITS.
  6. Enter "0.00" in the FA Progress Units field.
  7. Select the Edit Prompts link.  The Query Prompts pagelet displays.
  8. In the Query Prompts pagelet, enter the desired Institution and Term, then select OK.  In this example, the 2237 term is used.  Use the term in which you are processing.

Note:  This process used a term-based query parameter that needs to be updated quarterly.  For example, when grades are posted at the end of the quarter, and before the start of the term, update the Term in the Edit Prompt so that classes that should not be counted in FA Load will be removed.  If you do not update this term-based parameter, you risk disbursing aid on incorrect FA Loads.

  1. *Optional - Select the Preview Selection Results link to ensure students are being selected.
  2. Select the Run button.
  3. The Process Scheduler Request page displays.  Select the OK button.
  4. Review the Process Monitor to verify the process completed with a Run Status of Success and a Distribution Status of Posted.
  5. Select the Actions link, the select Message Log to review/identify records updated, and review any records that could not be updated -- specific EMPLs will be listed in this detail.  
  6. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps  listed above. There is no audio included with this video. Select the  play button to start the video.

View Tutorial Via Panopto

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