Navigation: Campus Community > 3C Engine > Run 3C Engine

1. The Run 3C Engine search page displays.
2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button.
   • NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_ADM_FYR_5 (Admissions Letter, Summer, FYR Admit Type).

3.  The Run 3C Engine page displays.
4. On the 3C Engine Parameters tab, ensure the Population Selection checkbox is checked.
5. In the Event Selection group box, define the following:
   • Academic Institution
   • Administrative Function
   • Event ID - use the Event ID for Award Letters.  Recall that the Event Definition is unique to your institution.
6. In the Population Selection group box, select the Selection Tool drop-down box option of PS Query.
7. Use the Query Name - CTC_FA_SB_AWRD_NOTIF_BETWEEN You can use the Look Up Tool to find the query, or you can enter the query into the field manually.
8. Select the Edit Prompts link and enter the following:  
   • Institution
   • Aid Year
   • Date Begin - Dates on query prompt should reflect the dates you originally assigned the communication - use a date in the past if you want to pick up letters from prior to today's date in the Aid Year.
   • Date End
   • Select the OK button.

9. Optional- you can select the Preview Selection Results to confirm which students will be picked up in this process.
10. Select the Manage Duplicate Assignment tab.
11. Ensure all the Duplicate Communication Check checkbox is unchecked, as you will be re-assigning a previously assigned communication.
12. Select the Run button.
13. At the Process Scheduler Request page, select OK to continue.  
14. Please refer to the Process Scheduler Request steps for further instructions.

Navigation: Campus Community > Communications > Communication Generation

1. The Communication Generation run control search page displays.
2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button.
3. NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_ADM_FYR_5 (Admissions Letter, Summer, FYR Admit Type).

4. The Communication Generation run control page displays.
5. From the Selection Parameters tab, in the ID Selection group box, select All Person IDs from the drop-down list.
6. In the Letter Code Selection group box, enter in your unique Letter Code for your institution's award letters.
7. In the Communication Method Usage, select the Letter option from the Message drop-down list.
8. Select the Process Parameters tab to proceed onto the next page.

9. At the Process Parameters page, in the Person Communication Usage group box, define the following:
   • Address - FA Email and Postal Address
   • Address Name - FA Student Name
   • Salutation - FA Student Name
   • Extra Name - FA Student Name
10. In the Communication Date Range Selection group box, and define the From Date and To Date date ranges.  Note -- Use the date(s) that the notification was re-generated in 3Cs when utilizing the query CTC_FA_SB_AWRD_NOTIF_BETWEEN
11. In the Output Settings group box, select the Send to File checkbox.  
12. Enter in the file path from the Download page:  i.e., /CSTRANSFER/WA220/AwardNotifications2023/  (remember to use your specific institution code, and remember that the aid year in the file path will change from year to year.
13. Select the Run button to generate a .pdf file.
14. Retrieve your file name in the Process Monitor Detail which you will use to download in the Download step.

15. In the Process Detail, find the .pdf file name in the Message Log detail and note it to use in the Download step.

Navigation: PeopleTools > CTC Custom > Extensions > Upload/Download Files

1. At the Upload/Download Files Search Criteria page, enter the following:
   • Academic Institution
   • Functional Area - Financial Aid
   • Business Process Name - Award Letters
2. Select the Search button.
3. Select the Business Process Name in the Aid Year in which you are downloading the letters.

4. At the Download tab, in the File Name field, enter the name of the .pdf generated in the previous step.
5. Select the Download button.

6. Your file will then download to a .pdf which you can then print out and mail.