9.2 FAM Disbursement Data Process (Post)

Purpose: Use this document as a reference for posting funds that the Financial Aid Office disbursed (dual processing.)

Audience: Student Financials staff

You must have at least one of these local college managed security roles:

  • ZZ Financial Aid Disbursement

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Posting Aid while Dual Processing

Navigation:  NavBar > Navigator > Financial Aid > CTC Custom > CTC Interfaces >  FAM > FAM Disbursement Data Process

  1. The FAM Disbursement run control ID search page displays.
  2. Select the Add a New Value tab.
  3. Enter Run Control ID.
  4. Select Add.
Run control entry page
  1. The FAM Disbursement Data Process page displays.
  2. Enter the Academic Institution.
  3. The FAM Disbursement Data Process page has some run option choices.
    • By selecting Use System Date, the process will automatically pick up the current date file.
    • By unselecting Use System Date (RECOMMENDED) the Select Files link will become available.  This feature allows users to choose which file to process first if multiple files are waiting to be processed.
  4. Select the Run button.

*Please Note*

Disbursement files are REQUIRED to be processed in sequential order.

Image of FAM Disbursement page
  1. The Process Scheduler Request page  displays.
  2. Ensure the FAM Disbursement Data Process box is checked.
  3. Select OK.
Image of PS process scheduler request page
  1. The FAM Disbursement Data Process page displays.
  2. Select the Process Monitor link.
  3. From the Process Monitor page ensure the process runs to Success and Posted.
  4. Select the Details link.
Image of PS process list page
  1. The Process Detail page displays.
  2. Select the View/Log Trace link.
Image of PS Process Detail page
  1. The View Log/Trace page displays.
  2. Select the PS_FAM_Check_Data_Process_Summary_Log_xxxxxxxx.txt link.
PS image of view log page
  1. The PS FAM Disbursement Check Data Summary Log will open with details on the processing (as seen below).
  2. Review each Emplid listed beneath the Error Information section and determine how to relieve any issues.
Summary Log image
  1. Process complete.


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