PBCS stands for Planning Budgeting Cloud Service.  This is the planning and budgeting tool used to build budgets.  PBCS is not for transactions, but for budget development.  All of your transactions will continue to be in ctcLink.  

Currently the data will be refreshed at the beginning of the budget development cycle in January, for Finance and Workforce.  Only Finance data will be updated monthly.  Please look on the announcement page for the exact date of data.

You will notice on the Home Page when you log into PBCS for all PBCS related messages.

Currently this is limited to 10 people per school.  After all of the schools are online we can reevaluate the need and the costs for adding additional licenses.

Yes, Smart View and PBCS licenses are the same.  Each school is currently limited to 10 licenses.

You can update this information directly in PBCS; however the workforce data in PBCS will not be updated in ctcLink.

If you find that data is incorrect in Workforce, you will need to update this information in ctcLink, the HCM pillar.  

If the Department or Program is added before the data is pulled from ctcLink, then the new values will be in PBCS, under XXXX_Depts to map or XXXX_Progs to map in the Department/Program hierarchy. Example: 7140_Depts to map

You will then be asked to align all New Department and program values to your current hierarchy structure via a service desk ticket from the PBCS administrator.  

At the end of the budget development year colleges will need to submit a ticket approving the data, and requesting the data be moved to ctcLink.

After the data is moved to ctcLink you will receive notification via the service desk ticket to run the PBCS post process in ctcLink in the Commitment Control module, please see the PBCS Post Process QRG for more information.

Please log a service desk ticket in Solar Winds. SBCTC Service Desk

For more information on service desk tickets please see the How to Submit a ctcLink Support Ticket QRG.

An Enhancement or change in PBCS that is global will need an Enhancement Request form.  For more information about the Enhancement  request process please see the Enhancement Request Process and Form QRG

It is important to note that schools need to have data in ctcLink before implementation can begin.

Below is the list of current schools that have implemented the PBCS tool or are in the process of implementation.

Deployed February 12, 2021

• Tacoma Community College
• Spokane Community College
• Spokane Falls Community College
• State Board for Community and Technical Colleges
• Clark College
• Lower Columbia College
• Olympic College
• Pierce College
• Peninsula College
• Cascadia College

Deployed January 10, 2022

• Highline College
• Edmonds College
• Centralia College
• Wenatchee Valley College

Deployed January 17, 2023

• Bellevue College
• Everett College
• Grays Harbor College
• Big Bend Community College
• Bellingham Technical College (Expenses only)
• Green River College
• Skagit Valley College

Deployment January 8, 2024

• Bellingham Technical College (PBCS WorkForce)
• Walla Walla College
• South Puget Sound Community College

Scheduled Deployment January 2024

• Shoreline College
• Lake Washington Technical College
• Yakima College

If you are looking for schools that are actively using PBCS Everett or  Green River would be a great resource.  Please check out the recording from Everett on how they have been using PBCS.