Commitment Control Checklist & Process Steps Guide

Purpose:  Use this document as a reference to assist in the standard or end-to-end processes in chronological order for a specific Finance Module.

Audience:  Finance Staff/Administrators

The following spreadsheet below provides the standard key processes to Commitment Control, such as:

Manage Budget Journal checklist, Importing a Budget Journal, Budget roles, and Queries/Reports.

Commitment Control Checklist and Process Steps Guide

Or for better accessibility, use the following drop-down checklist style for the Commitment Control Checklist & Process Steps Guide:

Manual Budget Journal Checklist

To view inserted information, select the down facing arrow on the right of the checklist title.

Importing a Budget Journal

To view inserted information, select the down facing arrow on the right of the checklist title.

Budget Roles

Commitment Control Local Configuration Only ZZ Roles Grant Add/Update Access to Pages to Perform the Work.

Role:  ZZ CC Budget Entry - Enter budget journal (header and lines), Enter Budget Transfer, Budget Journal Lines Page, Import Budget Journal, Manage Control Budget Journal, Manage KK Budget Jrnl Approval, Define Control Budgets, Associated Budgets,  Budget Definitions (Budget Definition, Keys and Translations, Control Chartfield, Offsets, Excluded Accounts & Types, Rule Set, Budget Def Fund Expiration, Budget Period Status, Budget Defn: include accounts), Budget overview (Inquiry Budgets Overview, Inquiry Criteria), Third Party Transaction Entry, GL Workcenter.

Role:  ZZ CC Budget Processing - Close Budget, Budget Close Process Request, Budget Closing Status, Define Budget Security (Create Alert Notifications, Request Build), Request Entry Even Processor, Request Posting, Third Party Transactions (Budget Check Generic Trans, Budget Check HR Payroll, Budget Check Hyperion Budgets), Maintain Standard Budgets (Request budget copy> Allocation Request), Set Up Financials/Supply Chain> Product Related> Budgeting>Import Budget Ledger>Import Budgets Ledger

Role:  ZZ CC Budget Reports - Activity Log (Activity Log Detail), Associated Budgets Reports, Budget Attributes Report, Budget Checking Status Report, Budget Control Report, Budget key Translations Report, Budget Periods, Budget Status Report, Budget Transaction Rpt Request, Budgetary Control Tree Audit, Ledger Detail Report, Project Expiration, Budget close Calculation Log,  Budget Closing Rule Report, Budget Close Status Report, Closing Sets Validation Report, Closing Sets Validation Report, Budget Security Report, Budget Details Report, General Ledger Units, Ledgers For a Unit, TableSet Ids, Summary Calendar Report, TimeSpans Report, Journal Source Report

Role:  ZZ CC Local Config - To allow management of local configuration for Commitment Control module: Close Budget (Budget Period Transfer Set, Budget Close Rule options, Budget Close Rule - Criteria, Budget Close Rule - Offset, Budget Close Rule - Set), Assign Rule to Dynamic Group, Assign Rule to Permission List, Assign Rule to User ID, Security Events Page, Security Field Setup, Rule Definitions (Apply rule to BU and Events, Rule Definition), KK Budget Attributes, Budget Definition, Keys and Translations, Control Chartfield, Offsets, Excluded Accounts & Types, Rules Sets, Budget Def Fund Expiration, Budget Period Status, Budget Defn: Include Accounts, Funding Source Definition, Funding Source Definition, Funding Source Allocation, Comm Cntrl Source Tran Defn, Comm Cntrl Source Tran Fields, Comm Cntrl page Transfers, Comm Cntrl Selection Criteria, Comm Cntrl Status Fields, Comm Cntrl Ref'd Records Keys, Comm Cntrl page Event, Comm Cntrl Options, Budget Alert Profile, Budget Alert Selection, Budget Alert Confirmation, Adjustment Period mass Update, Open Period Update, Open Period Mass update

Role:  ZZ CC Manager - Budget Search, Budget Search (Self Serve) Wrk, Inquiry Criteria, Budget Alert Profile, Budget Alert Selection Budget Alert Confirmation

Commitment Control Local Configuration Only ZD Roles Grant Read Only Access to Pages to see, but not touch.

Role:  ZD CC Local Config Inq - Budget Period Transfer set, Budget Close Rule (Options, Criteria, Offset, Budget Close Rule Set), Attach Dynamic Rules, Attach Rules to Operator Class, Security Rules for Operator, Define Budget Security (Events, Field Setup), Apply rule to BU and Events, Rule Definition, KK Budget Attributes, Budget Definitions (Budget Definition, Keys and Translations, Control Chartfield, Offsets, Excluded Accounts & Types, Rules sets, Budget Def Fund, budget period  Status, Budget Defn: Include Accounts), Funding Source Definition, Funding Source Allocation, Comm Cntrl source Tran Defn, Comm Cntrl Source Tran Fields, Comm Cntrl page Transfers, Comm Cntrl Selection Criteria, Comm Cntrl Status Fields, Comm Cntrl Ref'd Record Keys, Comm Cntrl page Event, Comm Cntrl options), Budget Alert Profile, Budget Alert Selection, Budget Alert Confirmation, Setup Financial Supply Chain> Business Unit Related> General Ledger> Open Periods> (Open Period Update, Adjustment Period Mass update)

Role:  ZD CC Budget Inquiry - Accounts Payable (Vchr Accounting entries, AP Voucher Inquiry),Customer Account (AR Direct Journal Drillback), Receivable update (Revenue Estimate Correction, Revenue Estimate Review), Enter Budget Journals, Enter Budget Transfer, Review Budget Calculation Log (Budget Close Calculation),  Activity Log, Budget Detail, Inquiry budgets Overview, Review Fund source Allocation, Accounts Payable (Transaction Header Exception, Transaction Line Exceptions, Trans Exception Wrk Pnl for Budget Exceptions, Transaction Header Exception, Transaction Line Exceptions, Trans Exception Work Panel, Journal (Transaction header Exception, Transaction Line Exceptions, Trans Exception Work panel), Projects and Grants > Facilities (Trans Line Exception, Work Panel) Project and Grants> Project Journals>(Transaction Header Exception, Transaction Line Exceptions, Trans exception Work Panel), Purchasing and Cost Management> Cost Management (Transaction Header Exception, Transaction Line Exceptions, Trans Exception Work Panel), Purchasing and Cost Management> Cost Management (Transaction Line exceptions, Trans Exception Work panel), Procurement Card (Transaction Header Exception, Transaction Line Exceptions, Trans Exception Work Panel), Purchase Order (Transaction Header Exception, Transaction Line Exceptions, Trans Exception Work Panel), Purchasing and Cost Management>Purchase Order Non-prorated> (Transaction Line exceptions, Trans Exception Work panel), Purchasing and Cost Management>Receipt Accrual Encumbrance>PO RecAccrEnc (Transaction Header Exception, Transaction Line Exceptions, Trans Exception Work Panel), Purchasing and Cost Management>Receipt Accrual Expense>PO RecAccrExp (Transaction Header Exception, Transaction Line Exceptions, Trans Exception Work Panel), Purchasing and Cost Management>Requisition> (Transaction Header Exception, Transaction Line Exceptions, Trans Exception Work Panel),Purchasing and Cost Management>Requisition Non-prorated (Transaction Header Exception, Transaction Line Exceptions, Trans Exception Work Panel), Revenues>Billing Invoice (Transaction Header Exception, Transaction Line Exceptions, Trans Exception Work Panel),  Revenues>Direct Journal (Transaction Header Exception, Transaction Line Exceptions, Trans Exception Work Panel), Revenues>Revenue Estimate (Transaction Header Exception, Transaction Line Exceptions, Trans Exception Work Panel), Travel and Expenses>Expense Sheet Travel and Expenses>Travel Authorization (Transaction Header Exception, Transaction Line Exceptions, Trans Exception Work Panel), Travel and Expenses>Travel Authorization (Transaction Header Exception, Transaction Line Exceptions, Trans Exception Work Panel), Travel and Expense Center>Expense Report, Travel and Expense Center>Travel Authorization>View a Travel Authorization( Authorization Line Entry, submit page for TA entry, Travel Auth Project Summary, TE Travel Auth Accting Split,  Travel Authorization main)

Queries and Reports
Common Budget Reports & Queries Recommended by BARS Comments
Navigation:  Reporting Tools > BI Publisher > Query Report Viewer
CTC_BUDGET_ANALYSIS Breakdown of the budget ledgers showing chartfields they are hitting
New BI Report - Liked by BARS
Navigation:  Reporting Tools > BI Publisher > Query Report Scheduler
BFS_KK_BOOPR Has detail budget by dept, detail budget by dept and fund, summary budget by dep
BFS_KK_B2AOP KK Budget to Actual Oper Dept
BFS_GL_FINST Financial Status Report
BFS_KK_B2AGN KK Budget to Actual Grant Dept
BFS_GL_BEROP GL Budget, Expense, and Revenue for Operational Departments-can choose up to 10 departments
Budget Queries
Navigation:  Reporting Tools > Query > Query Viewer
QFS_KK_BUDGET_OVERVIEW_OPR_DTL
QFS_KK_BUDGET_STATUS_REPORT
QFS_KK_BUDGET_STATUS_RPT_FY_MO
QFS_KK_BUDGET OVERVIEW_OPR
Special Mention
QFS_KK_BUDGET_EXCEPTIONS Several college budget managers like this query.  They use it every morning to see if there were any budget issue in which they need to be adding a budget to free up this document from error status. 

You are done. Great job!

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