Where do you put in Z or V grade and date last attended?

There is no tab for class roster to add grades for my 438 class.
I have followed the links and videos.
Are those not available until the quarter is over??
Thank you
Grace Hardy

Hello Grace, Before grades can be entered via Faculty Center, Grade Rosters will need to be generated--by batch or individually. I would recommend inquiring with Enrollment Services--they might have a business process around when rosters will be available. Thank you for your comment.

Hi Gail, Thank you for question. Once the grade roster has been generated, under the column titled Roster Grade, you'll have the ability to enter a non-passing grade. Selecting the specific non-passing grade will require a Last Date of Attendance to be entered. Thank you again for your comment.

What's the difference between the grade roster and the grade book? Do we use both?

Hello Allen, thank you so much for your question. You will want to use the grade roster; colleges are not using the grade book. Have a great day Allen!

How do I change one student's grade after I have entered grades, approved them for the course, and saved?

Hello Robin, Faculty are unable to change grades on a roster with an approved status after they have been saved. However, you can change the status back to Not Reviewed to change grades, then change back the roster to approved and save before the grade post process runs. Thank you for your comment and have a wonderful day.

Tanjagay, I am a little unclear on your previous answer regarding entering grades. You said that faculty can change the status to not reviewed and change the grades and save before the grade post process runs. Are they able to make changes after the grade post process runs if there was a mistake? Or is the grade post process the final date that grades are due. I have some faculty members tell me they usually do grades as early as possible before they are due, but sometimes they may need to make changes and want to make sure they still can. Thanks.

Hello Jack, Thank you for your question. If a faculty member has approved the roster, to update/enter grades, they will set the roster to Not Reviewed, enter or change the grade (before grades are posted), and set it back to Approved. Once grades have been posted, changes to a student’s grade will be performed either on the Quick Enroll or Enrollment Request page.

How do I know my grades were successfully approved and submitted?

Hello, If we have two instructors on the class, can both have approve rights for grading? And can both instructors enter/approve grades? Thank you!

Hi Jack, Thank you for your comment. You can verify if grades were successfully approved by navigating to the grade roster; the Grade Roster Action Approval Status will read Approved. If the roster has been posted, you will see the word "Posted" next to the Approval Status field.

Hi Natalie--This is a great question. Yes, both instructors can have Approve access (they are set to approve on the Maintain Schedule of Classes page). FYI--This is a query that identifies instructors who have not been set to approve their grade rosters—an excellent tool for class builders or administrative assistants. CTC_SR_NO_GRADE_APPROVAL

Hi Tanjagay! Q: After an instructor submits final grades, does the "Post" label appear immediately or does it only appear at the end of the grading deadline date when the Registrar runs the post process? Thank you!

Hi Robert! Thank you for your question. You are correct. Based on your college's business practice, once faculty have approved their grade rosters, the Registrar's office will post grades.

When can students find out what their grades are?

If one course is broken down into two separate lines - one for Lecture and one for Lab, do I need to go into the Access Gradebook for both lines of the same course, or can I just enter the grade into the Lecture Gradebook and leave the Lab grade blank?

I am entering my grades in ctcLink, and when I enter a grade of NC, which should require a last date attended, I cannot enter a last date attended. The field is not editable. How do I fix this?

Hi Jennie, Will you submit a CS Support ticket, and we can research your Last Date Attendance Grades setup? Thank you so much! ~Tanjagay Martin | CS Core Trainer

Hello Chris, When a class has a lecture and a lab component, grade rosters are generated at the Enrollment Section. With your courses in mind, the grade roster was generated for the Lecture Component. Thank you so much for your question! ~Tanjagay Martin | CS Core Trainer

Hello John, That's a great question! Students can view their grades by accessing their ctcLink Student Homepage and clicking on the Academic Records tile. They will have a couple of options to choose from, and they are as follows: review their Course History, select View Grades and pick a term, or View an Unofficial Transcript. Additionally, a student can click on the Academic Progress tile and view grades for completed courses on their Academic Advisement Report. Have a great day! ~Tanjagay Martin | CS Core Trainer

How do I change an incomplete grade?

A student received an incomplete grade Fall Quarter and repeated APLED 121 at Corrections Education. He completed the class and earned a passing grade.

Hello Mandy,
Thank you for your question about changing an incomplete grade. Depending on your business practice, a staff member with the RALL-Registrar All Access SACR can perform a grade change. Here are two helpful, quick reference guides to walk you through the process. https://ctclinkreferencecenter.ctclink.us/m/79555/l/1005562-9-2-changing-or-removing-a-final-grade-via-enrollment-request and https://ctclinkreferencecenter.ctclink.us/m/79555/l/1005520-9-2-adding-changing-or-removing-a-final-grade-via-quick-enrollment