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Changing an Enrollment Status from Credit-to-Audit via Enrollment Request

Purpose: Use this document as a reference on how to change an enrollment status from credit to audit.

Audience: Student Records staff

You must have at least one of these local college-managed security roles:

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: Records and Enrollment > Enroll Students > Enrollment Request

Select the Add a New Value tab. 💡Use the Find an Existing Value tab to review prior enrollment requests.
Enter the following search criteria:
- ID: Enter or look up 🔍 the student ID.
- Academic Career: Enter or look up the career.
- Academic Institution: Enter or look up your institution.
- Term: Enter or look up the term.
Select Add.
On the Enrollment Request page, select Normal Maintenance from the Action drop-down list.
Enter the Class Nbr directly, or use the lookup icon 🔍 and uncheck the class the student is requesting to audit.
In the Override section:
- Check the Grading Basis checkbox.
- Click the Grading Basis lookup icon 🔍 and select AUD (Audit).
Click Submit.
Confirm that the Status displays as Success.

On the Enrollment Request page, locate the Enrollment Request Details section.
Select the Add a New Row [+] icon to insert a new sequence.
A new row with Sequence Nbr = 2 appears.
In the Action field, select Add Grade from the drop-down list.
In the Class Nbr field, enter the class number or use the lookup 🔍 icon and uncheck the class the student is requesting to audit.
In the Grade Input field, select the lookup 🔍 icon.
Choose the "N" (No Grade) value.
Select Submit.
Confirm the Status = Success.
Process is complete.