9.2 Editing Small and Attractive Assets
Purpose: Use this document as a reference for updating or editing existing small and attractive (S-A) asset ChartField, Amount, Category, and/or Cost Type in ctcLink.
Audience: Financial Asset Manager, Facilities Asset Manager.
You must have at least one of these local college managed security roles:
- ZZ Asset Processing
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Editing Small and Attractive Assets
Navigation: Asset Management > Search for an Asset
- The Search for an Asset page displays. Enter Business Unit.
- Enter Asset ID number.
- Select the Search button to populate results below.
- Select the radio button of the Asset ID.
- In the Drill-Down To navigation box, select Asset Basic Information.
- Select the ‘GO!’ to populate results below.
Use the % sign (percent sign) as a wild card or to replace leading zeros. In the following example, the Asset ID %10258 = 000000010258.
- Select the Acquisition Details tab. Select the minus sign [-] icon to remove the existing information. A warning message displays. Select the OK button to continue the process.
Write down or take a screen shot of this page prior selecting delete so you can re-enter information.
- A blank Acquisition Details page displays. Enter or lookup the following information:
- Re-enter the Description.
- In the Amount box, enter the total cost of the asset. Do not enter additional monetary fields.
- Select the Category of “S-A” for small and attractive.
- Enter the Cost Type.
- Change Capitalize field from ‘To be Capitalized’ to ‘Never Capitalize’.
- Upon selecting 'Never Capitalize', the Non Capitalization Information section is displayed below.
- Update the Transaction Date to the in-service date of the asset.
- Enter or lookup Profile ID.
- Select the Acquisition Detail ChartFields link. The Acquisition Details ChartFields window opens. Enter valid Chartstring field values: Operating Unit, Fund, Department, Class, and State Purpose. Select the OK box to close.
- Select the Save button to save changes.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
View Tutorial via Panopto
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