ctcLink Reference Center9.2 Financial Aid9.2 FA - ISIR Processing ISIR Processing9.2 Loading Multiple ISIRs into ctcLink Using the Combined Process

9.2 Loading Multiple ISIRs into ctcLink Using the Combined Process

Purpose:  Use this document as a reference on how to load multiple ISIRs in ctcLink and having them process all in one document.

Audience:  Financial Aid Staff

You must have at least one of these local college managed security roles:

  • ZD FA Director
  • ZD FA FISAP Prcs
  • ZZ FA Aid Year Activation
  • ZZ FA Award Processor
  • ZZ FA CTC Reports
  • ZZ FA College Bound Schlrship
  • ZZ FA Direct Loan Processor
  • ZZ FA Funds Manager
  • ZZ FA ISIR Corrections
  • ZZ FA ISIR Processor
  • ZZ FA NSLDS Prcs
  • ZZ FA Pell Processor
  • ZZ FA SAP Prcs
  • ZZ FA Verification Prcs
  • ZZ FA WCG Eligibility
  • ZZ SF Collections
  • ZZ Upload Doc ADM
  • ZZ Upload Doc ADV
  • ZZ Upload Doc SR

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Import Federal Data Files

You must have at least one of these local college managed security roles:

  • ZD FA ISIR File Prcs
  • ZZ FA ISIR File Prcs
  • ZZ FA ISIR Processor

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  Nav Bar > Navigator > Financial Aid > File Management > Import Federal Data Files 

  1. At the FA EC File Inbound Search Criteria page, enter in the desired Run Control ID, and select the Search button (if Existing Run Control exists) or the Add button if adding a new Run Control ID.
FA EC Inbound page with Run Control ID defined and Search button annotated
  1. At the FA Inbound page, select the File List Driven radio button.
  2. At the Inbound File field, copy the file path from the Upload/Download page for ISIR Processing.  The file path is /CSTRANSFER/WAxxx/ISIR20XX/ where xxx is your college code and xx is the aid year in which you are processing.
  3. After the file path is entered, then enter the name of the .txt document that contains the names of all your ISIR files you loaded in the previous steps.  See the image below as an example only.
  4. Select the Run button.
FA Inbound page with Inbound File field defined with /CSTRANSFER/WA220/ISIR2023/05262022ISIRLOAD.txt in field and ISIR TG number defined with file list driven radio button selected and run button annotated
  1. At the Process Scheduler Request page, select the OK button.
Process Scheduler Request page with OK button annotated
  1. At the FA Inbound page, select the Process Monitor link to track your Process Instance Number results.
FA Inbound page with Process Monitor link annotated
  1. At the Process List tab, find your Process Instance number.  When the process reads Success and Posted, select the Details link.
Process List page with Details link annotated
  1. Select the Message Log to review the files you loaded.  Here, you are checking to see they loaded successfully.  If you receive a message that List File ' ' was not found, double check your file path, and try to run the process again.
Process Detail page with message log link annotated
  1. Next, you will perform the third step of processing the ISIRs you loaded into the staging table so that they will display in the 20xx-20xx ISIR Records page.
Process ISIRs

You must have at least one of these local college managed security roles:

  • ZD FA ISIR Imports
  • ZZ FA ISIR Imports
  • ZZ FA ISIR Processor

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  Nav Bar > Navigator > File Management > ISIR Import > Process ISIRs

  1. At the ISIR Load Search Criteria page, enter in the desired Run Control ID, and select the Search button (if Existing Run Control exists) or the Add button if adding a new Run Control ID.
Process ISIRs page with Run Control ID search criteria page displaying run control id and search button annotated
  1. At the ISIR Load page, enter the following values in this order:
    • Aid Year
    • TG Number
    • Institution
  2. Ensure the Active checkbox is selected.
  3. Select the Load ISIRs checkbox, the Load System Generated ISIRs, and Load ISIR Corrections checkbox.
  4. Select the Run button.
ISIR File Load page with Aid Year, TG Number, Institution, Load ISIRs, and Load System Generated ISIRs, and Load ISIR Corrections and Run button selected
  1. At the Process Scheduler Request page, select the OK button.
  1. At the ISIR File Load page, select the Process Monitor link to track your Process Instance Number.
ISIR File Load with Process Monitor link annotated
  1. At the Process List page, once the process runs to Success and Posted, select the Details link.
Process List page with Details link annotated
  1. At the Process Detail page, select the Message Log link.
  1. In the Message Log Text detail, you will see how many records were Read, Loaded, Suspended and Error'd out.
  2. End of procedure.

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