9.2 Tuition Calculation after Enrollment Cancellation

Purpose:  Use this document as a reference for processing tuition calculation after enrollment cancellation in ctcLink.

Audience:  Student Financials Staff, Registration and Records Staff.

You must have at least one of these local college managed security roles:

  • ZZ SF Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

This needs to be run after Enrollment Cancellation, the Term Withdrawal/Cancellation process and/or the Mass Enrollment process.

Navigation:  NavBar > Navigator > Student Financials > Tuition and Fees > Calculate Batch Tuition > Calculate After Cancellation

  1. The Recalc for Cancellation run control search page displays.
  2. Enter an existing Run Control ID or select the Add a New Value tab and create a new Run Control ID.
  3. Select the Search or Add button.
recalc for cancellation search page
  1. The Recalc for Cancellation page displays.
  2. Select from the looking glass or enter the Request ID generated from the Enrollment Cancellation process.
    • A - Term/Session Cancellation = Term Cancellation Type from the Enrollment Cancellation process OR
    • B - Class Cancellation = Class by Class Within Term Type from the Enrollment Cancellation process
Image of PS Tui Calc after Enrollment Cancellation with looking glass highlighted
  1. Select the appropriate Request ID.
look up request id
  1. Select the appropriate Request ID.
look up request ID

When working within the Term/Session Cancellation, 1 Request ID is necessary, however, when working within the Class Cancellation, additional rows may be added for multiple Request ID's.

  1. Once the Request ID(s) have been selected, select the Run button.
select run button on recalc for cancellation page
  1. The Process Scheduler Request page displays. The only option is pre-selected, Recalc for Term Cancellation check box.  
  2. Select the OK button.
process scheduler request page
  1. The Recalc for Cancellation page displays.
  2. Select the Process Monitor link and wait patiently and/or select the Refresh button until the process displays Success and Posted (the Report Manager is not populated).
  3. Select the Go back to Recalc for Cancellation link.
Process List tab
  1. The Recalc for Cancellation page displays.
  2. To view any messages generated during the process, select the Display Messages link.
select display messages on recalc for cancellation page
  1. The Display Messages link takes you to the Fee Calc Messages page, use the highlighted arrows or select View All to review the student names.
fee calc messages batch page
  1. Process complete.

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