9.2 Assigning a Student Equation Variable and Student Group

Purpose: Use this document as a reference for linking a student to a waiver using either Equation Variable or Student Groups in ctcLink.

Audience: Cashier, Bursars.

Assigning a Student Equation Variable and Student Group

Waivers using Equation Variables

Navigation:NavBar > Navigator > Student Financials > Tuition and Fees > Equation Variables

  1. The Equation Variables search page displays.
  2. Enter a student ID.
  3. Select the Search button.
Equation Variables Find an Existing Value tab
  1. The Equation Variables page displays.
  2. On the Character Variables tab:
    1. If this is the first time to add a Character Variable, continue to the #3 step.
    2. If the student is in need of a term for which to add a waiver, use the + (plus) button to add a new row.
  3. Enter the Term.

If the waiver requires the use of the Y/N Flags tab, first Save the Term and then select that tab.

When time comes to add a new term for the use of a Y/N Flag, add a new row on the Character Variables tab, then add the Term and Save; prior to selecting the Y/N Flag tab.

  1. Enter the Character Variable. A list of waiver codes is provided at the end of this guide.
  2. Select the Save button.
Character Variables tab

Tuition Calculation

Navigation:  NavBar > Navigator > Student Financials > Tuition and Fees > Tuition Calculation

  1. The Tuition Calculation search page displays.
  2. If necessary, re-enter the student's ID.
  3. Select the Search button.
  4. The Tuition Calculation page displays.
  5. Use the arrow buttons to scroll to the Academic Career and Term for which the Waiver should apply.
  6. Select the Calculate Tuition and Fees button.
  7. Confirm that the appropriate Academic Career and Term is displayed or scroll to the correct one.
  8. Review the results by selecting the Display Tuition and Fees link.
Tuition Calculation page Calculate Tuition and Fees button and Display Tuition and Fees link highlighted
  1. The Tuition and Fees display.
  2. Select the Tuition and Fees 1 tab. Ensure that the Waiver line appears and displays the correct amount.
Tuition and Fees 1 tab
  1. Select the Tuition and Fees 2 tab.
  2. Review the Fee Code information.
Tuition and Fees 2 tab
  1. Select the Tuition and Fees 3 tab.
  2. Review the Waiver Code, Adjustment Code, Adjustment Reason, and Refund Percent information.
Tuition and Fees 3 tab
  1. Select the Tuition and Fees 4 tab.
  2. Review the Academic Institution and Academic Career information.
  3. Select the Return button.
Tuition and Fees 4 tab

Waivers using Student Groups

Navigation: NavBar > Navigator > Records and Enrollment > Career and Program Information > Student Groups

  1. The Student Groups search page displays.
  2. Enter the student's ID.
  3. Select the Search button.
Student GroupsFind an Existing Value
  1. The Student Groups page displays.
  2. Enter the Academic Institution.
  3. Enter or select the Student Group.
  4. Enter the Effective Date, the date on which the Student Group should become active.  The effective date should be on or before the term start in which tuition is being calculated for.  
  5. Set the status to Active.
  6. Optionally, enter additional information in Comments.
Student Groups page
  1. Select the plus sign (+) to insert a new effective dated row.
Student Groups
  1. Update the Effective Date to correspond to the term end date for the term in which the waiver is being applied.
  2. Set the Status to inactive.
  3. Select the Save button.
Student Groups page add an effective dated row
  1. Follow steps from the Waivers Using Equation Variable section from above to complete this task.

Waiver Codes

Waiver Codes

W03 - Financially Needy Students

W56 - Senior Citizens-Credit

W04 - Child of Dec Law Enf/FF

W58 - Timber Worker R

W09-Active Duty Military

W59 - Timber Worker NR

W10 - Senior Citizens-Audit

W63B - Athletic Waiver Bacc R

W12 - High School Completion

W63C - Athletic Waiver CC R

W13 – Concurrent Enrollment

W64B - Athletic Waiver Bacc NR

W17 - Over 18 Exempt - Non-Resident

W64C - Athletic Waiver CC NR

W18 - Over 18 Exempt - Resident

W70 - Eligible Vets/Natl Guard

W20 - High School Completion - Nonre

W71 - Military Other

W21 - Unemployed

W72 - Child of POW/MIA

W22 - Underemployed

W90 - Journeyperson

W23 - Refugee

W91 - Apprenticeship

W24 - Higher Education Employees

W92 - ABE/ESL/GED

W29 - NR-Operating Fees Only 29

W93 - Emergency Med Tech

W31 - NR-Operating Fees Only 31

W94 - First Aid

W32 - Basic Skills

W95 - Parent Education

W37 - Deaf Students

W96 - Farm/Small Business

W38 - International Student Exch

W97 - Retirement

W51 - State Employees

W9A - Wrongly Convicted

W52 - Congressional Dependents

WINTIS - Int'l Student Insurance Waiver

(requires Tuition  Residency = "IN")


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