Submitting Cash Advances for Approval
Purpose: Use this document as a reference for submitting cash advance requests for approval in ctcLink.
Audience: All staff.
From the ctcLink Gateway main page, navigate to Financials Employee Self Service by selecting either the Financials Self-Service tile or the FSCM link.
Submitting Cash Advances for Approval
PREREQUISITES: Must have created a cash advance that has been successfully saved with no errors and in 'pending' status. You must be authorized to submit travel documents for specified traveler, even if that traveler is you.
Navigation: FSCM Employee Self-Service menu > Travel and Expenses > Cash Advances > Create/Modify
- The Employee Self Service page displays. Select the Navigation Menu icon.
- Select the Menu icon.
- Follow the navigation: Employee Self-Service > Travel and Expenses > Cash Advances.
- Select Create/Modify.
- The Cash Advance search page displays. Select the Find an Existing Value tab.
- Enter Search Criteria to identify your cash advance. Optional to use the Search by drop down menu and select:
- Advance Description
- Advance ID.
- Advance Status.
- Creation Date.
- Empl ID.
- Name.
- Select Search.
- The Modify Cash Advance page displays. Note the Report status = "Pending" and the Submit Cash Advance button is grayed-out and unavailable.
- Select the certification checkbox.
- After you check the certification checkbox, the Submit Cash Advance button becomes available to select.
- Select the Submit Cash Advance button.
To troubleshoot and resolve errors, please refer to QRG Correcting Cash Advance Errors for Travelers.
- The Expense Report Submit Confirm window displays. Select OK.
- The Cash Advance Submit Confirm page disappears. The View Cash Advance page displays. Note the cash advance Report number has been assigned and submitted for approval.
- Optional to select the Refresh Approval Status button to view the Approval History or approval workflow.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
Video Tutorial Via Panopto
View the external link to Submitting Cash Advances for Approval. This link will open in a new tab/window.
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