Submitting Cash Advances for Approval

Purpose:  Use this document as a reference for submitting cash advance requests for approval in ctcLink.

Audience:  All staff.

PREREQUISITES: Must have created a cash advance that has been successfully saved with no errors and in 'pending' status. You must be authorized to submit travel documents for specified traveler, even if that traveler is you.

Submitting Cash Advances for Approval

Navigation: Employee Self-Service > Travel and Expenses > Cash Advances > Create/Modify

  1. The Cash Advance search page displays.
  2. Select the Find an Existing Value tab.
  3. Enter Search Criteria to identify your cash advance. Optional to use the Search by drop down menu and select:
    • Advance Description
    • Advance ID.
    • Advance Status.
    • Creation Date.
    • Empl ID.
    • Name.
  4. Select Search.
  5. The Modify Cash Advance page displays. Note the Report status = "Pending" and the Submit Cash Advance button is grayed-out and unavailable.
  6. Select the certification checkbox.
  7. After you check the certification checkbox, the Submit Cash Advance button becomes available to select.
  8. Select the Submit Cash Advance button.
View Modify Cash Advance page
  1. The Expense Report Submit Confirm window displays.
  2. Select OK.
Submit Cash Advance window
  1. The Cash Advance Submit Confirm page disappears.  The View Cash Advance page displays.  Note the cash advance Report number has been assigned and submitted for approval.
  2. Optional to select the Refresh Approval Status button to view the Approval History or approval workflow.
  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial Via Panopto

View the external link to Submitting Cash Advances for Approval. This link will open in a new tab/window.


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