Viewing or Modifying Default Accounting in Expense Reports

Purpose:  Use this document as a reference for viewing or modifying default accounting in an expense report in ctcLink.

Audience: Employee or Traveler.

You must have at least one of these local college managed security roles:

  • ZZ PeopleSoft User

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Viewing or Modifying Default Accounting in Expense Reports

Navigation:  Employee Self-Service > Travel and Expenses > Expense Report > Create/Modify

  1. The Expense Report search page displays.
  2. Select the Find an Existing Value tab.
  3. Enter Search Criteria to identify your expense report:
    • Report ID.
    • Report Description.
    • Name.
    • Empl ID.
    • Report Status.
    • Creation Date.
  4. Select Search.
  5. The Modify Expense Report page displays.
  6. Select Actions drop down arrow to "Default Accounting For Report".
  7. Select GO.
Modify Expense Report page
  1. The Accounting Defaults page displays.  You can:
    • Change the ChartFields
    • Add rows and redistribute percentages
    • Delete rows that do not apply to the expense report
  2. In the % column, enter the percentage of expense to charge to the ChartFields that you select when you add a new row. The accounting split must equal 100 percent for the set of default ChartFields.
  3. Select Add ChartField Line to add a new accounting line.
add chartfield line
  1. Enter ChartField values for the new row.
  2. Optionally, select the Load Defaults button to reload the accounting defaults from the Employee Profile - Organizational Data and Employee Profile - User Defaults pages.
  3. Optionally, select the User Defaults link to access the Employee Profile - User Defaults page.
  4. Select OK.
Accounting Defaults page
  1. The Modify Expense Report page displays.
  2. To continue working on the expense report at a later time, select Save for Later.  To submit the report for approval, select Summary and Submit.
  3. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial Via Panopto

View the external link to Viewing or Modifying Default Accounting. This link will open in a new window.


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