ctcLink Navigation: Main Menu → Curriculum Management → Schedule of Classes → Schedule New Course

1. Enter as much search information as possible to narrow the search. Suggested fields are below. Select the lookup icon (magnifying glass) for a list of values.
   1. Academic Institution
   2. Term
   3. Subject Area
   4. Catalog Nbr
2. Select the Search button.

3. Select the appropriate class from the search results.
4. Basic Data tab required fields:
   1. Session: select from the lookup list values.
   2. Class Section: determined by local institutional process.
   3. Start/End Date: automatically populates based on the selected session but can be modified.
   4. Component: defaults to the primary component set up in the Course Catalog but can be modified.
   5. Class Type: most courses will be set to allow student enrollment; set to Non-Enroll for Auto-Enroll Component classes.
   6. Associated Class: used to link class sections that constitute a single course offering. For instance, lecture, lab, and discussion sections are combined into one class number to indicate that the three components are related to one another.
   7. Location: defaults to main, important to update when class is not on main campus and required for Dept. of Corrections classes for reporting to SBCTC.
   8. Academic Organization: auto-populates from the Course Catalog.
   9. Holiday Schedule: auto-populates from the session selection.
   10. Instruction Mode: defaults to P for In Person. Update this field based on the course offering.
   11. Legacy Item Number Attribute: Used during class conversion
   12. Class Attributes: auto-populates from the Course Catalog.
   13. Non-Required fields are used based on local college process.

5. Select the Meetings tab.
6. In the Meeting Pattern section enter the following:
   1. Facility ID: click the lookup icon to select a classroom or enter the information if known.
   2. Capacity Pat: select from the available meeting patterns, if a matching meeting pattern is not available select the meeting days of the week under the M T W T F S S headings.
   3. Mtg Start: enter the class start time (e.g. 8:00 AM).
   4. Mtg End: enter the class end time (e.g. 8:50 AM).
   5. Start/End Date: courses can have multiple meeting patterns in a selected term, input the start and end dates for this specific meeting pattern. Select the (+) to enter additional meeting patterns. For example, meeting patterns may need to be adjusted for holidays.
7. In the Instructors for Meeting Pattern section, enter the following:
   1. Instructor ID: enter the instructor ID or select it using the lookup icon. If there is more than one instructor select the (+) and enter one ID per row.
   2. For each instructor, select the following:
      1. Assignment Tab
         1. Instructor Role (Primary, TA, etc).
            1. Access Levels
               • Approve: enter grades and approve the grade roster.
               • Grade: only enter grades for the class.
               • Post: enter grades, approve the roster, and post the grades.
         2. Workload Tab
            1. Assign Type
            2. Load Factor

8. Select the Enrollment Cntrl tab to set enrollment limits and capacity requirements, and to identify sections for which you want the system to auto enroll students.
   1. Class Status: defaults to “Active” but can be modified if sessions are added or cancelled.
   2. Add Consent and Drop Consent fields default from the Catalog Data page and indicate the type of consent, if any that is required to enroll in or drop the class.
   3. Enter the appropriate values for Room Capacity, Enrollment Capacity, Wait List Capacity and Minimum Enrollment Nbr:

9. Enter the component/associated courses in the 1st Auto Enroll 2nd Auto Enroll sections. These are the courses into which the student will be auto enrolled. (i.e. lecture course is the primary course the student enrolls in and they are auto-enrolled into a lab component section).

10. Select the Reserve Cap tab to assign reserve capacities for class sections.

11. Select the Notes tab to attach existing class notes or free-form text notes to class sections. Class notes are printed in the Schedule of Classes to provide students with information on the class.

12. Select the Exam tab to manually schedule exam times for the class sections. Enter the appropriate values into Exam Date, Exam Start (time) and Exam End (time).

13. Select the Save button.
14. To schedule another section of the same course, select the Basic Data tab.
15. Select the Plus (+) button on the Basic Data tab to add a new row.
16. Repeat steps above.

17. Select the Save button after adding each course section.
18. Textbooks can be added when new class sections are scheduled or at a later time.  For instructions on adding textbooks use the Adding Textbook Information to a Class QRG.

ctcLink Navigation: CS > Main Menu > ctcLink CS Staff Homepage > Curriculum Management > Class Scheduling > Maintain Schedule of Classes

1. The Maintain Schedule of Classes search page displays.
2. Enter Search Criteria to identify your class.
3. Select Search.

4. The Basic Data tab displays.

5. Select the Add a New Row [+] icon to add a new class section.
6. Select the applicable Session for each component.
7. The Class Section field represents a unique alphanumeric designator for a class section. Enter the desired value in the Class Section field for each class.
8. The Component field is automatically populated based on catalog data.
9. Select the Auto Create Component button to have the system automatically create each component for multi-component courses.
10. The Class Type indicates which component is the primary section at enrollment. Within a class, only one component can possess the Class Type of Enrollment.
11. Select the applicable Class Type for each component.
12. The Associated Class number is automatically assigned at component creation. Multi-component classes are automatically associated to each other to constitute a single class. This value can be changed as necessary.
13. The system populates the Campus field by default from the Course Catalog - Offerings page, indicating the campus that offers the course. This default value cannot not be changed.
14. The Location field is automatically populated at component creation based on Course Catalog data. This value can be changed as necessary.
15. The Academic Organization field is automatically populated at component creation based on Course Catalog data. This value can be changed as necessary.
16. Select the applicable Holiday Schedule.
17. The Instruction Mode field is automatically populated at component creation. This value can be changed as necessary.
18. Start/End Date fields are automatically populated based on the term/session calendar dates. These values can be overridden for an individual class section.
19. Select the Add Fee button to define individual class section fees charged in addition to or instead of course fees.
20. The Schedule Print box is automatically checked based on Course Catalog data. This can be unchecked if the class should not be searchable on the Class Schedule.
21. As necessary, check the Student Specific Permissions box to make this class section's Permission Numbers generate by student emplID only.
22. Colleges not yet live on ctcLink who are working on Curriculum Management tasks in production should provide a Legacy Item Number in the Attribute field. All other colleges should leave the Attribute set to zero.
23. Course Attributes are automatically populated at component creation based on Course Catalog data. Add additional attributes as necessary.
24. Select the Meetings tab.

25. The Meetings tab displays.
26. Select/Enter the desired data in these fields:
    • Facility ID
    • Pat
    • Mtg Start
    • Mtg End
    • Instructor ID in Instructors For Meeting Pattern section
27. Select a value from Access drop-down list to allow instructors access to their grade roster--Approve, Grade, or Post.  (Required for each component)
    1. Approve: Instructor can enter grades and approve the grade roster.
    2. Grade: Instructor can only enter grades for the class.
    3. Post: Instructor can enter grades, approve the roster, and post the grades.

28. Select the Enrollment Control tab.

29. The Enrollment Control tab displays.
30. The Add Consent and Drop Consent fields are automatically populated based on Course Catalog data. These values may be changed to require different levels of permission to add or drop an individual class.
31. As necessary, enter the applicable section to be automatically enrolled in when this section is selected in the 1st Auto Enroll Section field.
32. Select/Enter the desired data in these fields:
    • Requested Room Capacity
    • Enrollment Capacity
    • Wait List Capacity
33. Select the Reserve Cap tab (optional).

34. The Reserve Cap tab displays.
35. As necessary, enter a Start Date and select the applicable Requirement Group to assign reserved capacity for a particular class section.
36. Select the Notes tab (optional).

37. The Notes tab displays.
38. Enter Class Notes as needed.
39. Select Save.  ctcLink assigns a unique and permanent Class Nbr.

40. Process complete.

Once the class section has been created in PeopleSoft and moved to CampusCE, it can be edited to provide information for publishing to the web.