A Contract payment type was created in CampusCE for CampusCE Administrators. This payment type is not available for students to select. Previously, CampusCE Administrators were using the payment type PO (Purchase Order) for all third party payments, as the CampusCE payment type requires a payment type to be selected. The PO payment type posts a payment to the student’s account in ctcLink, and college staff would have to reverse this and follow their business process to post the correct payment and payment type.

As of August 2024, CampusCE Administrators can now use the Contract payment type. Using the Contract payment type, this will not send a payment line item to ctcLink. Instead, you will post a payment in ctcLink following your business process.

When Contract is selected as the payment type in the CampusCE order:

• The CampusCE order will reflect an order status of “Registered.” The student is now registered in CampusCE, however, ctcLink may not yet reflect these charges in the View Customer Account page.

• The CampusCE order will reflect a COM (Completed) status in ctcLink on the CampusCE Transaction Management page with status details indicating “Contract payment not posted. Enrollment processed successfully.”

• A payment does not post to the student’s account in ctcLink. The student’s account will reflect a charge and balance owed. Staff will need to follow their own college's business process to collect and post payments in ctcLink.

• Staff can apply a discount to CampusCE orders using the Contract payment type if a discount is applicable.  
• If your college business process utilizes Third Party Contracts to collect and post payments in ctcLink, please refer to the SF - Third Party Contracts QRG's.
• Within the CampusCE admin website, the invoice generation process groups the “Contract” payments as amounts already paid rather than amounts outstanding, thus inaccurately reflecting the amount expected to be paid by a third party.