9.2 Adjust Transfer Recategorize Assets

Purpose: Use this document as a reference for adjusting asset information in ctcLink.

Audience: Financial Asset Manager, Facilities Asset Manager.

You must have at least one of these local college managed security roles:

  • ZZ Asset Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Adjust Transfer Recategorize Assets

Navigation:  NavBar > Navigator > Asset Management > Asset Transactions > Financial Transactions > Cost Adjust/Transfer Asset

  1. The Asset Cost Adjust/Transfers page displays.  Use it to enter search criteria for the asset:
    1. If it did not default, enter or select the appropriate business unit in the Business Unit field.
    2. Enter the asset in the Asset Identification field.  Note:  If you don’t know the asset ID, you can continue to enter search criteria, and after selecting Search, select the appropriate Asset Identification number from the list provided.
    3. Enter any other information that you have and then select Search.
Asset Cost Adjust Transfers search page

Note: The search results takes you directly to the Main Transactions page for the selected asset.

  1. The Main Transaction page displays.  Use it to perform a financial transaction on an asset:
    1. Use the Action drop-down button to select the ‘Adjustment’ option.
    2. Select GO!

Note: If the asset you are adjusting is a parent or child asset, you will receive a message letting you know that there is an associated asset.  Select OK to acknowledge the message.

Note: You can perform these actions on assets from the Main Transaction page:

Addition adds an adjustment cost line with transaction type ADD as a result of alternate or multiple funding sources.

Adjustment adjusts the cost or quantity of an existing row and adds a line with transaction type ADJ.

Fixed Price MarkUp applies a markup to the asset that you are transferring.

InterUnit Transfer transfers an asset from one business unit to another with different legal entities.

Recategorize changes an asset category or cost type.

Revaluation revalues an asset by percentage.

Transfer transfers an asset within the same business unit.

Main Transaction page
  1. The Cost Information page displays.  Use it to enter or adjust the cost information required by the transaction that you initiated from the Main Transaction page:
    1. If necessary, adjust the quantity in the Quantity field.
    2. Enter the new adjusted cost of the asset in the Cost field.
    3. Select Apply.
    4. Select Save.
Cost Information page

Note: The system automatically adjusts the values in the Quantity and Cost fields by the amounts specified in the Adjust All Rows By fields.

  1. Next, navigate to the Cost History List page to review the asset information.

Reviewing Asset Cost History

You must have at least one of these local college managed security roles:

  • ZD Asset Management Inquiry

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  NavBar > Navigator > Asset Management > Asset Transactions > History > Review Cost

  1. The Asset Cost History search page displays.  Enter Business Unit and Asset Identification, then select Search.
Asset Cost History search page
  1. The Cost History List page displays.  Use it to view the history of an asset's transactions.

Note: The page displays the total quantity and cost adjusted for this asset. The quantity and cost are adjusted in all cost rows.

Cost History List page
  1. Process complete.

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