9.2 Creating Accounting Entries

Purpose: Use this document as a reference for creating accounting entries.

Audience: Financial Asset Manager, Facilities Asset Manager.

You must have at least one of these local college managed security roles:

  • ZZ Asset Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: NavBar > Navigator  > Asset Management  > Accounting Entries  > Create Accounting Entries

Creating Accounting Entries

  1. The Accounting Entry Creation run control ID search page displays.  Enter an existing run control ID or select Add a New Value to create a new run control ID.
    1. Enter a meaningful Run Control ID for the accounting entry creation process in the Run Control ID field.
    2. Select Add.

Note: A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process that you are running. The Run Control ID defines parameters that are used when a process is run. These parameters ensure that when a process runs in the background, the system does not prompt you for additional values.

Accounting Entry Creation Add a New Value page
  1. The Create Accounting Entries page displays.  Use it to enter the request parameters.  The system will use these parameters to define the processing rules and data to be included when the process is run.
    1. Use the Process Frequency drop-down button to select the ‘Always’ option.
    2. If it did not already default, enter or select the appropriate business unit in the Business Unit field.
    3. Enter or select "WACTC" in the Book Name field.
    4. Use the From Asset ID field to define the beginning range of asset ID numbers that this process will be run against.  Enter the desired information into the From Asset ID field.
    5. Use the To Asset ID field to define the ending range of asset ID numbers that this process will be run against.  Enter the desired information into the To Asset ID field.
    6. Select Run.

The From Asset ID and To Asset ID fields can be left blank to process all pending assets.

Create Accounting Entries page
  1. The Process Scheduler Request page displays.  Use it to enter or update parameters, such as server name and process output format.
    1. Use the Server Name drop-down button to select the appropriate processing server, if applicable.
    2. Select OK.
Process Scheduler Request page
  1. The Process Scheduler Request page disappears.  The updated Create Accounting Entries page displays.  Note the Process Instance number.
  2. Select Process Monitor.  Refer to the Process Monitor QRG for instructions.

Note: A Process Instance number appears. This number helps you identify the process you have run when you check its status.

updated Create Accounting Entries page
  1. Process complete.

0 Comments

Add your comment

E-Mail me when someone replies to this comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.