9.2 Opening a Cashier's Office

Purpose: Use this document as a reference for opening a cashiers office in ctcLink.

Audience: Student Financials and Cashiering staff.

Opening a Cashier's Office

Navigation:  NavBar > Navigator > Student Financials > Cashiering > Cash Management > Open Offices

  1. The Open Cashier Offices search page displays.
  2. Enter the Business Unit.
  3. Enter the Cashier’s Office.
  4. Select the Search button.
Open Cashier Offices - Find an Existing Value tab

It's necessary to update three tabs of parameters when opening a cashiering session. Where you enter the opening cash till balance depends on how your office is set up.

  1. The Open Cashier Offices tab displays. It assigns the date for the session.
  2. Select the Current Business Date to open the cashiering office.
    1. ctcLink populates the current date however this can be changed if a prior date is required.
  3. Select the Open Cashier Office button or select the Copy Registers and Cashiers button to copy information from a previous day.
    1. Use the Copy button if you are expecting to use the same Registers and Cashiers from the previous session.
  4. Select the Open Registers tab to continue.
Open Cashier Offices tab

The second and third tabs (Open Registers & Open Cashiers) within this page inform ctcLink the cashier, register, and respective payment/tender type for each.

  1. The Open Registers tab displays.
  2. Confirm the Business Date and then select a Register to open for the business day.
    1. If the Copy Registers and Cashiers button was selected, ctcLink copies registers and tender types from the copied business day; but each register needs to be opened. If the Opening Balance field is available, enter the tills starting balance.
  3. Add the payment methods associated with each register. Use the looking glass to select each.
    1. To add multiple tender types, use the (+) to add a row.
    2. If the register has a beginning till/cash balance, enter the dollar amount in the Opening Balance field if able.
    3. Enter additional Tender Keys with the PLUS (+) button.
    4. Select the Open check box after entering all Tender Keys and Opening Balance.
  4. The Deposit ID field is not configured for use.
  5. Select the Open Cashiers tab.
Open Registers tab
  1. The Open Cashiers tab displays.
  2. Confirm the Business Date.
  3. In the *Cashier field, select the ID of the cashier or select the View All link to see available cashiers copied.
  4. Select the Register that each cashier is assigned. Only registers opened from the Open Registers tab are available.
  5. Select or add the Tender Key(s) for each Cashier & Register.  Select the plus button (+) to add a new row for each tender. Be sure to enter an Opening Balance for any cash tender if able. 
  6. Select the Open check box for each Cashier/Register type.
  7. Select the Save button to complete the page.
Open Cashiers tab

You are able to add Registers and Cashier's after the session has been opened.

  1. Process complete.

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