9.2 Post a Departmental Receipt

Purpose: Use this document as a reference for generating a department receipt in ctcLink.

Audience: Student Financials Staff.

You must have at least one of these local college managed security roles:

  • ZZ SF Cashiering
  • ZD_DS_QRY_STUDENT_FINANCE
  • ZZ SF Charges and Payments
  • ZD_DS_QRY_SF_BANK_HIGHSENS
  • ZD_DS_QRY_STUDENT_FINANCE

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Department Receipts should only be created with a single target and tender entry due to fund balancing requirements.  If multiple lines are created, i.e. multiple GL entries, these should be created as individual department receipts. Optionally, use the Reference Nbr field to enter the linked department receipts number.

Post a Departmental Receipt

Navigation:  NavBar > Navigator > Student Financials > Cashiering > Collect Department Receipts

  1. The Department Receipts search page displays.
  2. Enter the Business Unit and the Cashiers Office.
  3. ctcLink will auto-assign the Receipt Number, leave as default.
  4. Select the Add button.
Department Receipts - Add a New
  1. The Department Receipts page displays.
  2. Enter a Reference Number (optional).
  3. In the Target Detail section, enter the Amount.
  4. In the Target Detail section, enter what the payment is for, using either the Speed Type field or the Chartfields (select the Chartfields Link to open)
  5. Select the SpeedType link to select from a list.  
Department receipts page
  1. The Look Up Speed Type pagelet displays.
  2. Enter search criteria or select Look Up.
  3. Select the SpeedType from the Search Results.
Look Up SpeedType
  1. The Department Receipts page displays.
  2. Select the word link Chartfields.
  3. The Journal Set Chartfields page displays.
  4. Type in the necessary highlighted accounting data.
  5. Select the OK button.
journal set chartfields
  1. The Department Receipts page displays.
  2. In Tender Detail enter the Tender and Amount.
  3. Select the Create and Print Receipt button.
  4. The receipt opens in a new window.
  5. Back on the Department Receipts page, select the New Transaction button to process another department receipt.
Deparrtment Receipts Tender Detail highlighted

Navigate to Student Financials > Cashiering > Review Department Receipts to search for and review receipts.

  1. Process complete.

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