9.2 Running GL Load

Purpose: Use this document as a reference for running a GL load in ctcLink.

Audience: Accounts Receivable.

You must have at least one of these local college managed security roles:

  • ZZ AR Interfaces
  • ZZ Grant Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Note:  Running a Gl Load is not the normal process.  Normally, a Single Action will include the GL load.   

This process is used in situations where the Single Action run was interrupted; or a bill hit the Staged Accounting Error screen and has been corrected (thus the GL load needs to be run again.)

Schedule GL Load

Navigation:  NavBar > Navigator > Billing > Generate Invoices > Non-consolidated > Pre-Load Process

  1. The Pre-Load Process run control ID page displays.  Create a new run control ID or use an existing one.
  2. If it exists, select appropriate Run Control ID, then select Search.
Pre Load Process Find An Existing Value page
  1. The Pre-Load Process page displays.
  2. Enter Business Unit.
  3. Select Invoice ID (or whichever range selection is appropriate).
  4. If applicable, enter the invoice number to the right, under "From Invoice" and "To Invoice".
  5. Select Save.
  6. Select Run.
Pre Load Process page
  1. The Process Scheduler Request page displays.
  2. Select Billing Pre-Load Process.
  3. Select OK.
Process Scheduler Request page
  1. The Process Scheduler Request page disappears.  The updated Pre-Load Process page displays.  Note the Process Instance number.
  2. Select Process Monitor.  Refer to the Process Monitor QRG for instructions.
updated Pre Load Process page
  1. Process complete.

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