Navigation: Billing> Maintain Bills> Express Billing

1. The Express Bill Entry search page displays.
2. Select the Add a New Value tab. Enter field values:
   1. Business Unit.
   2. Bill Type Identifier = "VPA".
   3. Bill Source = "ONLBILLING".
   4. Customer = "001000762", for State Reimbursement OST.
   5. Invoice Date.
   6. Accounting Date.
3. Select the Add button.

4. The Billing General page displays.
5. Follow the steps if you have Billing Charge Codes set up for your college (Please see step 13 if you do not have Billing Charge Codes set up);
   1. Select Table = "ID", for Billing/Charge ID.
   2. Select Identifier. NOTE: this should start with "VPA" because you are creating a VPA bill.
   3. Optional to add a Description.
   4. Enter Quantity.
   5. Enter Unit Price.
6. Select the Save button to generate the Invoice number.
7. Select AR Account link under the AR Account column.

8. Follow the steps if you do not have Billing Charge Codes set up for each VPA Bill Line(s);
   1. Enter in a Description.
   2. Enter Quantity.
   3. UOM = EA for Each.
   4. Enter Unit Price.
9. Select Save to generate the Invoice number.
10. Select AR Account link under the AR Account column to navigate to add the Accounting Distribution(s).

11. The Accounting Distributions tab displays. For EACH available Bill Line enter in the AR Offset and Revenue Distributions.
12. Enter the AR Offset Distribution Chartfield value:
    • If available, select "VPA" from the Code lookup glass. Verify if CORRECT Account = "1010200" = Due form State Allocation.
    • If not available, enter in the Account "1010200" = Due from State Allocation.  This is very important, if you do not select this, the AR Distribution will default to an incorrect AR Control Account 1010100.
13. Enter the Revenue Distribution Chartfield values:
    • If available, select "VPA" from the Code lookup glass. Verify if the CORRECT Chartstring.
    • If not available, enter the following values:
      1. **Account = 4100010 matches Fund 790
      2. Local College Oper Unit = 7XXX.
      3. Fund = 790.
      4. Department = 98499.
      5. Class = 285.
      6. State Purpose = N.
14. Select Save.
15. Select the Billing General tab.

16. The Billing General tab displays. Select the Pro Forma icon to review the draft invoice prior finalizing the invoice.
17. The Pro Forma or draft invoice displays.
18. Change Bill Status to "RDY" to be finalized into an Invoice or "PND" to submit for Approval.
19. Select Save.

20. You are now ready to finalize this bill. Please refer to the QRG Finalize Bills via Single Action Invoice w/ Commitment Control.
21. Process complete.