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9.2 Entering a Deferred Revenue Bill

Purpose: Use this document as a reference for entering a deferred revenue bill in ctcLink.

Audience: Finance/Billing

You must have at least one of these local college managed security roles:

ZZ Billing Entry
ZZ_AWE_BI_APPR_060
ZZ_AWE_BI_APPR_060_HI
ZZ_AWE_BI_APPR_062
ZZ_AWE_BI_APPR_063
ZZ_AWE_BI_AAPR_064
ZZ_AW_BI_INV

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Entering a Deferred Revenue Bill

Navigation: NavBar > Navigator > Billing > Maintain Bills > Standard Billing

The Bill Entry search page displays.
Select the Add a New Value tab.
Enter Business Unit.
Enter Bill Type Identifier.
Enter Bill Source.
Enter Customer.
Enter Invoice Date = today's date.
Enter Accounting Date = today's date.
Select Add.

Bill Entry Add a New Value tab

The Header - Info 1 tab displays.
Enter Cycle ID.
Enter From Date.
Enter To Date.
Enter Remit To.
Enter Bank Account.
Select the Line - Info 1 tab.

Header Info 1 tab

The Line - Info 1 tab displays.
Enter Quantity.
Enter Unit of Measure.
Enter Unit Price.
Select Line Info 2.

Line Info 1 tab

The Line - Info 2 tab displays.
Enter Description.
Enter Revenue Recognition Basis = "From/To Date Range".
Enter Navigation = "Acctg-Deferred Rev Dist".

Line Info 2 tab

The Revenue Distribution tab displays.
Enter Code = "DEF-REV".
Enter Account = "524000".
Select Save.

Revenue Distribution tab

Process complete.

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