9.2 Entering a Deferred Revenue Bill
Purpose: Use this document as a reference for entering a deferred revenue bill in ctcLink.
Audience: Finance/Billing
You must have at least one of these local college managed security roles:
- ZZ Billing Entry
- ZZ_AWE_BI_APPR_060
- ZZ_AWE_BI_APPR_060_HI
- ZZ_AWE_BI_APPR_062
- ZZ_AWE_BI_APPR_063
- ZZ_AWE_BI_AAPR_064
- ZZ_AW_BI_INV
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Entering a Deferred Revenue Bill
Navigation: Billing > Maintain Bills > Standard Billing
- The Bill Entry search page displays. Select the Add a New Value tab.
- Enter or lookup valid field values for your college:
- Business Unit.
- Bill Type Identifier.
- Bill Source.
- Customer.
- Invoice Date = today's date.
- Accounting Date = today's date.
- Select the Add button.
![Add new value](https://media.screensteps.com/image_assets/assets/008/564/584/original/0d69a2ef-de9e-426c-a314-8973d30d4a50.png)
- The Header - Info 1 tab page displays. Depending upon your configuration, many of the following fields will auto-fill. Verify (or enter) the following data:
- Cycle ID.
- From Date.
- To Date.
- Remit To.
- Bank Account.
- Select the Line - Info 1 tab.
- The Line - Info 1 tab displays. Enter or lookup the following valid field values:
- Enter Quantity.
- Enter Unit of Measure.
- Enter Unit Price.
- Select the Line Info 2 link near the bottom of the page.
- The Line - Info 2 tab displays. Enter a Description.
- Enter the Revenue Recognition Basis = "From/To Date Range".
- In the Navigation drop down menu box use the down arrow to select the Acctg-Deferred Rev Dist.
- The Revenue Distribution tab displays.
- Enter Code = "DEF-REV".
- Enter Account = "524000".
- Select Save.
![Revenue Distribution tab](https://media.screensteps.com/image_assets/assets/002/854/948/original/eb8850c6-1892-42e2-8b63-5affb5394d6c.png)
- Process complete.
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