9.2 Entering a Deferred Revenue Bill
Purpose: Use this document as a reference for entering a deferred revenue bill in ctcLink.
Audience: Finance/Billing
You must have at least one of these local college managed security roles:
- ZZ Billing Entry
- ZZ_AWE_BI_APPR_060
- ZZ_AWE_BI_APPR_060_HI
- ZZ_AWE_BI_APPR_062
- ZZ_AWE_BI_APPR_063
- ZZ_AWE_BI_AAPR_064
- ZZ_AW_BI_INV
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Entering a Deferred Revenue Bill
Navigation: Billing > Maintain Bills > Standard Billing
- The Bill Entry search page displays. Select the Add a New Value tab.
- Enter or lookup valid field values for your college:
- Business Unit.
- Bill Type Identifier.
- Bill Source.
- Customer.
- Invoice Date = today's date.
- Accounting Date = today's date.
- Select the Add button.
- The Header - Info 1 tab page displays. Depending upon your configuration, many of the following fields will auto-fill. Verify (or enter) the following data:
- Cycle ID.
- From Date.
- To Date.
- Remit To.
- Bank Account.
- Select the Line - Info 1 tab.
- The Line - Info 1 tab displays. Enter or lookup the following valid field values:
- Enter Quantity.
- Enter Unit of Measure.
- Enter Unit Price.
- Select the Line Info 2 link near the bottom of the page.
- The Line - Info 2 tab displays. Enter a Description.
- Enter the Revenue Recognition Basis = "From/To Date Range".
- In the Navigation drop down menu box use the down arrow to select the Acctg-Deferred Rev Dist.
- The Revenue Distribution tab displays.
- Enter Code = "DEF-REV".
- Enter Account = "524000".
- Select Save.
- Process complete.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
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