9.2 Accruing Unbilled Revenue

Purpose:  Use this document as a reference for accruing unbilled revenue in ctcLink.

Audience:  Billing/AR Specialists

You must have at least one of these local college managed security roles:

  • ZZ Grant Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

This guide will walk you through accruing unbilled revenue.  For additional details about which information your school requires, please refer to local business process policy and documentation.

Accruing Unbilled Revenue

Navigation:  Billing > Generate Invoices > Accrue Unbilled Activity > Non-Consolidated Bills

  1. The Load GL - Contract Asset run control ID search page displays.  If you already have a run control ID set up for this process, enter it then select Search.  In this example, we'll create a new run control ID.
  2. Select Add a New Value.
  3. Enter a meaningful Run Control ID.
  4. Select Add.
Load GL Contract Asset Add a New Value page
  1. The Non-Consolidated Bills page displays.
  2. Enter the Business Unit.
  3. In the Range Selection section, choose how you will define the range of bills to be accrued.  If you select All (for example) you will be accruing all un-invoiced bills in RDY status within the Business Unit.
  4. Enter values to further specify your range selection.
  5. Select Run.
Non Consolidated Bills page
  1. The Process Scheduler Request page displays.
  2. Select the Load GL – Contract Asset process.
  3. Select 'Web' in the Type field.
  4. Select 'PDF' in the Format field.
  5. Select OK.
Process Scheduler Request page
  1. The Process Scheduler Request page disappears.  The updated Non-Consolidated Bills page displays.  Note the Process Instance number.
  2. Select Process Monitor.  Refer to the Process Monitor QRG for instructions.
Non Consolidated Bills page
  1. When the job is finished, select the Details link in the Process Monitor.
Process List

You must have at least one of these local college managed security roles:

  • ZZ Billing Reports

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

  1. Select the Message Log link and review the output.
  2. Select the Return button.
  3. Select the OK button.
  4. Navigate to: NavBar >  Billing > Generate Invoices > Accrue Unbilled Activity > Bill Lines Accrued Report.
  5. Select or enter a Run Control ID:
    1. Enter the Business Unit if it has not prefilled.
    2. Enter From and To Dates.
    3. Select All in the Range Selection area.
    4. Select Run.
Bill Lines Accrued Report page
  1. The Proces Scheduler Request page displays.
  2. Select the Bill Lines Accrued process.
  3. Select 'Web' in the Type field.
  4. Select 'PDF' in the Format field.
  5. Select OK.
Process Scheduler Request page
  1. The Process Scheduler Request page disappears.  The updated Bill Lines Accrued Report page displays.  Note the Process Instance number.
  2. Select Report Manager.
updated Bill Lines Accrued Report page
  1. The Report Manager page displays.  Select the Administration tab.  When the job has finished running, select BIACCR01-BIACCR01.pdf to open the report.
Report Manager Administration page
  1. The report displays in a new window.  Review the report, then close the new window.
  2. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

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