Copy an Asset

Purpose:  Use this document to copy an asset in ctcLink.

Audience:  Finance Staff

You must have at least one of these local college managed security roles:

  • ZZ Asset Entry

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Copying an Asset

Navigation: Asset Management > Asset Transactions > Owned Assets > Copy Existing Asset

  1. The Copy Asset search page displays.
  2. Enter Business Unit.
  3. Use the remaining search fields to identify the source asset, i.e. truck.
  4. Select Search.  The Search Results populate at the bottom of the page.  
  5. The Create Asset Copies page displays.  Enter a valid value in the Num of Asset Copies to Create field.
  6. Select the Create Assets button. The Create Assets button grays out.
Select Create Assets button
  1. In the Asset Section, enter a Description.
  2. Recommend that colleges enter additional local college information. These details will help with tracking, monitoring and reconciling data. Please enter the:
    • Tag Number.
    • Location.
    • Serial Number (optional).
  3. In the Book/Cost section, it is optional to update the details of the newly copied asset.
  4. Select the Save button.
Update info of newly copied asset
  1. Note and write down the Asset ID of the asset created by copying an existing asset.  
New Asset ID has been saved
  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial Via Panopto

View the external link to Copying an Asset. This link will open in a new tab/window.


Add your comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.