Request Unofficial Transcript from Advisor Center
Purpose: To request an unofficial transcript via the Advisor Center in ctcLink.
Audience: Advisors
Request Unofficial Transcript from Advisor Center
- Navigate to the ctcLink Advisor Homepage.
- Select the Advisor Center tile.
- The My Advisees page displays. The My Advisees screen will display a list of students identified as your advisees. This page will display the student's name, ID number, a link to student details, and an icon for advising notes.
- Select the View data for other students button at the bottom of the page to view a Student Center for students not listed as your advisees.
- The Advisee's Student Center search page displays.
- Enter an ID.
- Select the Search button.
- The Advisee's Student Center page displays.
- To view the student's unofficial transcript, click the Other Academic Information drop-down menu and select Transcript: View Unofficial.
- Select the double arrow button.
- The Advisee Unofficial Transcript page is displayed.
- Choose the Academic Institution and Unofficial Transcript as the Report Type on the Advisee Unofficial Transcript page.
- After processing the report, click the View Report button next to that report. This will allow you to view an unofficial transcript in PDF format.
- To view the PDF, you must enable browser pop-ups.
- You may view previous reports by clicking the View All Requested Reports button and selecting the appropriate View Report option.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
View Tutorial Via Panopto
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Louis Sandries
Hi,
How can I add a list of students' ID and automatically download all of the transcripts for each one of them? in addition to that, there ir any report to know which of those students enrolled for next quarter?
Tanjagay Martin
Hi Louis,
The procedure for downloading multiple student transcripts is explained in the QRG Printing Multiple Student Transcripts https://ctclinkreferencecenter.ctclink.us/m/79558/l/1026939-9-2-printing-multiple-student-transcripts. To identify enrolled students by term, you can use the CTC_SR_ENROLLED_STUDENTS query. Additionally, the BCS_STDNTSCD Report provides schedules for enrolled students and prompts you to select an Institution, Career, Term, Advisor ID, or Student Group. https://ctclinkreferencecenter.ctclink.us/m/79545/l/1663545-9-2-run-the-student-schedule-batch-bcs_stdntscd-report . To access the latest query information, visit dataservicesmetalink.sbctc.edu. Also, discover the best methods for finding queries and reports by visiting Recommended Methods for Searching Queries and Reports https://www.sbctc.edu/resources/documents/colleges-staff/data-services/peoplesoft-ctclink/report-catalog.pdf. Thank you so much, Louis. Have a great day! ~Tanjagay Martin | CS Core Trainer