9.2 Post a Student Payment

Purpose: Use this document as a reference for processing a student payment for one charge in ctcLink.

Audience: Student Financials Staff.

Post a Student Payment

Navigation:  NavBar > Navigator > Student Financials > Cashiering > Post Student Payments

  1. The Student Payment search page displays.
  2. Enter the appropriate information into the fields on the Add a New Value tab of the Student Payments page.
    1. Business Unit
    2. Cashiers Office
    3. ID
    4. Leave the Receipt Number as the defaulted value. ctcLink will auto-assign a receipt number.
  3. Select the Add button.
Add a New Value tab

Note: If a message appears stating 'Tuition Calculation is Required' select the OK button to allow Tuition Calculation to run to process transactions such as enrollment or drop. Tuition will calculate when you select OK and the most updated balance will display.

  1. The Student Payments page displays.
  2. Enter appropriate information into the fields.
    1. Ref Nbr: Optional.
    2. Target: Enter or select the payment type.
    3. Term: Enter the term in which the payment should be applied to on the student's account.
    4. Amount: Enter the payment amount.
    5. Tender: Enter or select the method of payment. (The Tender type and Target type should be the same.)
  3. Select the Select Charges to Pay link to specify the charges to apply the payment to.
Student Payments
  1. The Select Charges to Pay page displays.
  2. Enter the amounts to apply to each charge.
  3. Select the OK button.
Select Charges to Pay
  1. The Student Payments page displays.
  2. Select the Tender details.
    1. Enter any necessary reference information in the Check Information pagelet.
  3. Select the OK button.
Check Information
  1. The Student Payments page displays.
  2. Select the Create Receipt button.
Student Payments
  1. The Student Payment Receipt displays.
  2. A .pdf of the receipt is viewed on the screen for printing or saving depending on local process. A sample is shown below. Close the .pdf to return to the Student Payments page.
Student Payment Receipt
  1. The Create Receipt button becomes the Print Receipt button for additional print options depending upon local printing setup.
  2. To start another student payment transaction, select the New Transaction button to return to the Student Payments search page or use the Go to links to view Academic Information or Student Accounts detail.
Student Payments
  1. You have successfully posted a student payment.

Review Payments

Navigation:  NavBar > Navigator > Student Financials > Cashiering > Review Student Payments

  1. The Review Student Payments search page displays.
  2. Enter the Business Unit.
  3. Enter the Receipt Number.
  4. Select the Search button
student payment detail
  1. Alternately, you can scroll through the Search Results to select the cashier’s User ID to review transactions processed by that cashier.
  2. The Receipt Detail page displays.  It  provides an option to print a receipt for a student from an earlier cashiering transaction.
  3. Notice the Receipt Status is "Posted".
Receipt Detail
  1. Process complete.

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