UAT Overview for Work Package #0 - Offboarding Automation
All College UAT Kick-Off: Doodle Poll Sent on 2/4/2025 to the ctcLink Security Listserv to select the best All College UAT Kick-Off time:
- Option 1: 9:00 am - 10:00 am
- Option 2: 11:00 am - Noon
Background on Requirements & Solution
The Security Administration System Improvement (SASI) Project Information Guide, contains all background details on the requirements and solution design work that lead us to our User Acceptance Testing effort for this new custom ctcLink Security feature.
Overview of Offboarding Automation Functionality
To prepare colleges for the new Offboarding Automation security feature a Quick Start Guide was produced and made available as a reference to functionality and test preparation.
To help college testers better understand how to use the new Offboarding Automation security feature a Quick Reference Guide (QRG) has also been provided in the ctcLink Reference Center:
- Link to QRG: 9.2 Security - Offboarding Automation
To review a complete guide to the recommended offboarding procedures in the HCM Pillar refer to the Quick Reference Guide (QRG):
- Link to HCM-HR Core QRG: 9.2 Offboarding - Security Procedure
To review a guide on using Launchpad to offboard SACR Security in the CS Pillar refer to the Quick Reference Guide (QRG):
- Link to CS Core QRG: 9.2 SACR Security - User Replacement Security (Onboarding/Offboarding)
Pro Tip: If you have a record of recently offboarded staff, use them as the test scenarios to offboard in UAT.
- Run the BI Publisher Report for those former employees in the PQA Environment and save it off for later:
- Run the Offboarding Automation Report for each and save the log files.
- Compare the log files to the BI Publisher Report(s) listed above.
- Execute any manual steps needed to complete the off-boarding procedure.
- Run the BI Publisher Report(s) for those former employees in the PRODUCTION Environment and save it off to compare.
- Run the BI Publisher Report for those former employees (AFTER offboarding) in the PQA Environment and save it off and begin your comparison.
Access to the UAT Environment
The PQA Environment, where UAT activities are taking place was refreshed from Production on November 4th, 2024.
Employees offboarded AFTER 11/04/2025 will NOT show up as offboarded in this test environment until you use them for testing purposes.
Also noteworthy, any employees off-boarded AFTER 11/4/2025 will still appear with active jobs at your college in this environment.
Requesting Access
If you ALREADY had access to PQA for testing Work Package #1 - Role Grouping Templates
You STILL have access and DO NOT need to request it again.
To request access to the User Acceptance Test environment (PQA), follow the link below and provide the name, last 4-digits of EMPLID, email, contact phone number and college. Please note: College Advisory Group members will have advanced access to the environment to perform initial shake-down testing prior to the All College UAT activity and have a separate tab to submit their access requests:
Access Request (Google Sheet) [UAT environment access for ALL Colleges tab]
Environment Access Instructions
Testing will occur in the PQA environment. Testers will be logging on using their EMPLID. In order to access the Launchpad feature, testers performing this step must have Local Security Administrator access (ZZ Local Security Admin) This environment rests behind an OKTA instance and therefore you will be prompted to establish a password during activation.
Login Access Link: https://oktapreview.ctclink.us/
NOTE: If access was already granted, it will be noted in the Google sheet linked above.
Testers who have already activated themselves in the PQA environment for other testing activities (concurrent UAT activities in this environment) will not be required to re-activate as this is a shared environment for all concurrent UAT activities.
Having Issues Logging In? Contact the Security Team. ([email protected])
Don't Forget: You have the ability to reset your own password in Okta. If encountering password issues, try this first. You might be able to self-help quicker!
Also, if you're struggling after regular service hours, feel free to download the Tester Login Reference Guide (below) to see if the answer you need is in here:
Reporting an Issue
Process for Reporting Issues
To submit and issue, please report your issue via the Service Desk.
Request Type: ctcLink Support > Special Project Activities > SASI Work Group Testing
Subject (begins with): SASI Work Package #0: <add your words...>
UAT Completion & Sign-Off
Once colleges have fully completed their User Acceptance Testing and are ready to sign-off the ctcLink Point of Contact will be asked to "sign-off" on behalf of the college.
Link to UAT Sign-Off (MS Form): Sign-Off Survey Form
Sign-Off form will be open Monday, February 10, 2025 until Friday, February 14, 2025 @10pm
For a preview of the words in the sign-off survey, open the document below:
All College Sign-Off Status:
Colleges Confirmed Complete with Sign-Off:
- Not Started -
Colleges Awaiting Sign-Off:
- Bates Technical College
- Bellevue College
- Bellingham Technical College
- Big Bend Community College
- Cascadia College
- Centralia College
- Clark College
- Clover Park Technical College
- Columbia Basin College
- Edmonds College
- Everett Community College
- Grays Harbor College
- Green River College
- Highline College
- Lower Columbia College
- Olympic College
- Peninsula College
- Pierce College District
- Renton Technical College
- Seattle Colleges
- Shoreline College
- Skagit Valley College
- South Puget Sound Community College
- Spokane District
- Tacoma Community College
- Walla Walla Community College
- Whatcom Community College
- Wenatchee Valley College
- Yakima Valley College
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