View Approval Status
Purpose: Use this document as a reference for how to access the View Approval Status page.
Requesters and Approvers can view the status of submitted transactions as the transactions move through the approval process.
Using the View Approval Status page allows:
- Requesters to have easy access to track submitted transactions and approval details without returning to the original submission component.
- Approvers to have quick access to the transactions that have been approved or denied by them.
Audience: All Staff.
From the ctcLink Gateway main page, navigate to Financials Employee Self Service by selecting either the Financials Self-Service tile or the FSCM link.
Navigation: Employee Self-Service > View Approval Status Tile.
1. The Employee Self Service page displays. Select the View Approval Status Tile.
When a Requester is logged in:
- The list only displays transactions where the person who is logged in, is the requester.
- Transactions are in read-only mode, and you cannot act on them.
- The list includes transactions that have a status of Pending: In-Process, On-Hold, or Pushed Back; or Completed: Approved, Denied, or Withdrawn.
- Transactions that are submitted by the person logged-in are indicated with Submitted by You.
- Transactions that are submitted by a proxy user for you are indicated with Submitted for you.
- Transactions that have an Approved or Denied status are displayed for 14 days.
When a Submitter is logged in:
- The behavior is the same as the requester view.
- Transactions are in read-only mode, and you cannot act on them.
- Transactions that you submitted on behalf of someone else are indicated with Submitted by You.
- For example, if Sam submitted a voucher on behalf of Karl for approval, then both Sam and Karl see the transaction in their respective Requester’s view of the View Approval Status Page.
When an Approver is logged in:
- Transactions are in read-only mode, and you cannot act on them.
- The list displays transactions where you are an approver and you have already acted on the transaction such as approving or denying the transaction.
- Transactions that are waiting for the logged-in user's approval are not listed. Use the Fluid Approvals (Navbar>Approvals) page to act on the displayed transactions.
- Transactions where you are included in the approval chain are indicated with Approved by you or Denied by you.
- Transactions are displayed for 14 days.
- If you are a requester and an approver who acted on a transaction, the Requester role takes precedence, and is indicated with Submitted by you.
- For example: You submit a voucher request, and you are listed as one of the approvers. You approve the voucher. The transaction is listed on the View Approval Status page and identified as Submitted by you. In addition, it displays the approver action taken by you.
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