Finalize the Calculate Absence and Payroll Process

Purpose: Use this document as a reference for finalizing the calculate absence and payroll process in ctcLink.

Audience: Payroll Administrator and Leave Administrator.

You must have at least one of these local college managed security roles:

  • ZZ Abs Off Cycle Processing
  • ZZ SS ABS Administration

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

NOTE:  Absences are final when this process is run.  Any absences submitted after the finalize process is run will be processed on the next payroll cycle.

Finalize the Calculate Absence and Payroll Process

Navigation: Global Payroll & Absence Mgmt > Absence and Payroll Processing > Calculate Absence and Payroll

  1. The Calculate Absence and Payroll Run Control search page displays.
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and click the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and click the Add button.
    • NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_ADM_FYR_5 (Institution, Process).
  3. The Calculate Absence and Payroll page displays.
  4. Select the Calendar Group ID lookup icon and select the appropriate value.
  5. Select the Finalize checkbox.
  6. Select the Run button.
Calculate Absence and Payroll run control page
  1. Please refer to the Process Scheduler Request steps to complete the process.

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