Employee Termination or Resignation Approval by Administrator
Purpose: Use this document as a reference to continue the process to terminate or retire an employee's record in ctcLink by approving the manager's request.
The process began with the employee's manager initiating the employee's termination or resignation request in Manager Self Service. After submitting the request, the manager receives an email indicating the request was successfully submitted with a link to view the status. The request is automatically routed to the designated College Administrator who holds the local security role ZZ Terminate Status Appr.
The HR Administrator (with the authorized role) also receives an email indicating there is a request awaiting approval with a link and proceeds through the process here to approve the manager's request.
Following that, the HR Administrator uses another QRG (see NOTE below) to begin performing the appropriate remaining tasks on the termination checklist.
Audience: HR Administrator
You must have at least one of these local college managed security roles:
- ZZ Terminate Status Appr
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Approving a Termination or Retirement Request
The email appears in the designated approver's inbox. In the event the employee has more than one job and the other is with another company, both designated approvers receive the email and the request appears in each Approvals tile.
Navigation: The Approving HR Administrator can use the link in the email to review the request, OR
navigate to their Workforce Administrator homepage > Approvals tile to approve or deny the request.
- The Pending Approvals results page displays, which may contain various types of approval requests.
In this case, filter or look specifically for Terminate Employees. - Select the Terminate Employee request to process from the list.
- The Terminate Employee page displays.
- Review the summary details.
- Enter Approver Comments as needed, or refer to your local guidelines for adding comments to a transaction.
- Select the Approve or Deny button, based on the details appropriate for the transaction.
NOTE: When multiple admin approvers receive the same request, after the action is taken by the approver for the impacted college, the request is removed from the other approver's list.
Employee Termination or Resignation Approval by Administrator process is complete.
VERY IMPORTANT NOTE: The termination or resignation process to this point has allowed for the manager to INITIATE an employee termination and the designated HR administrator to APPROVE the request.
Please refer to the QRG titled 9.2 Termination (Offboarding) Checklist Details as all areas need termination actions - for example, Benefits, Absence Management, Payroll, etc.
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