9.2 Running the Depreciation Cost Report

Purpose: Use this document as a reference for Running the Depreciation Cost Report.

Audience: Finance Staff, Asset Management Staff

You must have at least one of these local college managed security roles:

  • ZZ Asset Management Reporting

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Running the Depreciation Cost Report

Navigation: NavBar > Navigator > Asset Management > Financial Reports > Cost and Depreciation > Cost Activity

  1. On the Cost Activity search page, select the Add a New Value tab.
  2. Enter a Run Control ID.
  3. Select Add. The Cost Activity page will display.
Cost Activity search page
  1. On the Cost Activity page, enter or lookup the Business Unit.
  2. In the Date Range section, enter or select From and Thru dates.
  3. Expand the Report Print Options section.
  4. Enter or select Report By.
  5. Select the Update/Add CF Template link. The Report Template pagelet will display.
Cost Activity page
  1. On the Report Template pagelet, enter CF Template ID.
  2. Select Add Template.  The Chartfields section will display.
Report Template pagelet
  1. On the Report Template pagelet, make selections for the Chartfields to be displayed on the report and the subtotals included.
  2. Select OK.  The Report Template pagelet will close.
Report Template pagelet
  1. On the Cost Activity page, select the Update/Add RF Template link.  The Report Template pagelet will display.
Cost Activity page
  1. On the Report Template pagelet, enter the RF Template ID.  
  2. Select Add Template. The Report Fields Section will display.
Report Fields Format Template page
  1. On the Report Template pagelet, make selections for the Asset information fields to to be displayed on the report.
  2. Select OK.  The Report Fields Format Template pagelet will close.
Report Fields Format Template page
  1. On the Cost Activity page, select Run.  The Process Scheduler Request pagelet will display.
Cost Activity page
  1. On the Process Scheduler Request pagelet, enter or update parameters such as Server Name and process output format.
  2. Ensure that the Cost Activity Detail Report checkbox is checked.  
  3. Select OK to initiate the selected processes.  The Process Scheduler Request pagelet will close.
Process Scheduler Request pagelet
  1. On the Cost Activity page, note the Process Instance number.
  2. Select the Process Monitor link. The Process Monitor page will display.
Cost Activity page
  1. On the Process Monitor page, look for the Process Instance number noted above and ensure that the Run Status is "Success" and the Distribution Status is "Posted".
  2. Select the Go Back To Cost Activity link.  The Cost Activity page will display.
Process Monitor page
  1. On the Cost Activity page, select the Report Manager link to access the report.  The Report Manager page will display.
Cost Activity page
  1. On the Report Manager page, select the Administration tab.
  2. Select the Cost Activity Detail Report link to view the report.
Report Manager page
  1. Process complete.

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