Sending Asset Information to the PreAM Interface Table
Purpose: Use this document as a reference for sending asset information to the Pre-AM Interface table in ctcLink.
Audience: Financial and/or Facilities Assets Staff/Manager
You must have at least one of these local college managed security roles:
- ZZ AM Interface Processing
You must also set these User Preference Definitions:
If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.
After you create purchase orders & vouchers, use the Load Assets Request process to send asset information from ctcLink Payables to Pre-AM Interface table.
Sending Asset Information to the Pre-AM Interface Table
Navigation: Accounts Payable > Batch Processes > Extracts and Loads > Load Assets Request
- The Load Assets Request search page displays.
- If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button.
- NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA020_LOAD_ASSETS (College, Process).
- The Load Assets Request page displays. Enter in locally defined values:
- Request ID.
- Enter a meaningful Description.
- Select Process Frequency to = Always Process.
- Select Process Option to = Process Business Unit.
- In the Details section, enter or lookup your Business Unit.
- Select the Run button.
- The Process Scheduler Request page displays confirming if you would like to run the Payables to Assets Interface process. Select the OK button. For more information please see the QRG Process Scheduler/Process Monitor.
- Process Complete.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
Video Tutorial Via Panopto
View the external link to Sending Asset Information to the PreAM Interface Table. This link will open in a new tab/window.
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