Copy Existing Travel Authorization

Purpose:   Use this document as a reference on how to copy an existing travel authorization using ctcLink using the Classic Navigation.

Audience:   Employees.

Note: You can only copy an existing Travel Authorization if it's for the same employee.

Copy an Existing Travel Authorization

Navigation:  FSCM Employee Self-Service > Travel and Expenses > Travel Authorization > Create/Modify

  1. The Travel Authorization search page displays.
  2. Select the Add a New Value tab.
  3. Enter the appropriate EMPL ID.
  4. Select Add.
  5. The Create Travel Authorization page displays.
  6. From the Quick Start menu, select the drop down arrow and select An Existing Authorization.
  7. Select the Go button.
  8. The Copy from an Existing Travel Authorization window opens displaying results.
  9. Select the travel authorization to be copied.
Copy from Existing Travel Authorization
  1. The Create Travel Authorization page displays.
  2. All fields from previous Travel Authorization have now been copied.
  3. Use the arrows to review and update fields as necessary, paying close attention to *Dates and *Accounting Details.
Review and update Travel Authorization
  1. Select the Summary and Submit if ready to submit (or select Save for Later if not ready to submit).

Note:  Use the Attachments hyperlink to add necessary documents.

Select Save or Submit links
  1. The Summary and Submit page displays.
  2. Select the 'By checking this box, I certify these costs are reasonable estimates and comply with expense policy'.
  3. Select the Submit Travel Authorization button.

Review the summary page as necessary. Toggle back and forth from the Summary and Submit page and the Travel Authorization Details page by selecting the hyperlink in the top right corner of the screen.

  1. The Travel Auth Submit Confirm window opens.
  2. Select OK.
  1. The Travel Authorization summary page updates generating an Authorization ID number and the option to select Refresh Approval Status button to view the Approval History.
Review Approval History
  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial Via Panopto

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