MSS Initiate Employee Termination or Resignation (Fluid)

Purpose: Use this document as a reference to begin the process to terminate or retire an employee's record in ctcLink.
The process begins here, with the employee's manager going into Manager Self Service (MSS) to initiate an employee's termination or resignation.
When the job detail is entered, the data reviewed and then submitted, the HR Administrator (with the authorized role) receives the request and must go into the Administer Workforce homepage > Approvals tile to approve the manager's request. (See QRG Employee Termination or Resignation Approval by Administrator)
Following that, the HR Administrator uses another QRG (see NOTE below) to begin performing the appropriate remaining tasks on the termination checklist.

Audience: Managers

IMPORTANT! To ensure approvals are managed at the appropriate college level, requests are automatically routed to the designated College Administrator who holds the local security role ZZ Terminate Status Appr.

NOTE:  This process will allow a manager to INITIATE an employee termination, please refer to the QRG titled 9.2 Termination (Offboarding) Checklist Details as all areas need termination actions - for example, Benefits, Absence Management, Payroll, etc.

Manager Self Service Initiate Employee Termination or Resignation

Navigation: Manager Self Service (Homepage) > My Team (Tile)

  1. The My Team Summary tab displays in the results grid with the manager's reports.
  2. Select the Related Actions 3-dot within circle icon on the results list for the employee.
  3. The Related Actions pop-up menu displays.
  4. Select the Job and Personal Information option from the list.
  5. Select the Terminate Employee option from the list.
  6. The Terminate Employee page, Work and Job Information section displays at Step 1 - Job Detail.
  7. User is now in Guided Self Service.
  8. The Transaction Date defaults to today's date; change to the appropriate date for the termination.
  9. Select a Reason from the drop-down list. This is required.
  10. Select the Next button.
Terminate Employee Step 1
  1. The Terminate Employee page, Review and Submit section displays.
  2. Review the data.
  3. Enter optional notes in the Comments section, if applicable.
  4. If changes need to be made, select the Previous button to go back to the Job Details page and repeat prior steps.
  5. Add attachments to the request by using the Add Attachment button and entering/selecting the file name.
  6. When all looks good, select the Submit button to complete the process.
    NOTE:  When submitted, an email notification is delivered to the HR Administrator who holds the local security role ZZ Terminate Status Appr.
  7. To return to previous page, navigate via the icons in the top left corner.
Terminate Employee submit page

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial via Panopto

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