MSS Request Absence (Fluid)

Purpose: Use this document as a reference for request absences for employees in ctcLink.

Audience:  Managers.

Manager Self Service Absence Request

Navigation:  Manager Self Service (Homepage) > Team Time (tile)

  1. The Team Time homepage displays.
  2. Select the Manage Absences heading on the side bar.
  3. Select the employee from the list of Team Members.
  1. In the Create a new Request section, enter or select a Start Date and an End Date for the absence.
  2. Select Absence Name from the drop-down menu.
  3. Click the Apply Absence button.
  4. The Balance for the selected Absence Name displays along with some additional fields.
  5. Use the Reason drop-down menu to select an appropriate reason for the absence. (This is an optional field in most situations.)

NOTE: If the Absence has to do with FMLA, the Absence Reason is required.

  1. Based on the Start and End Dates, the Duration will dynamically generate.
  2. If the Absence is not for a full day, select Partial Days.

NOTE: PTF will always need to have Partial Day absences.

  1. From the Partial Days drop-down menu, the available options (depending on duration) are:
    • None: no part of the absence is a partial day.
    • End Day Only: the last day of the absence is a partial day.
    • Start Day Only: the first day of the absence is a partial day.
    • Start and End Days: both the start and the end days of the absence are partial days.
    • All Days: every day of the absence is a partial day.
  2. If Partial Days is chosen the user must indicate: Is the Day a Half Day?  (Yes or No).
  3. If the answer is no, enter the Duration (number of hours for the partial day absence).
  4. Click the Done button to return to the Manage Absences page.
  5. Comments are available and are typically used to provide information to support the request. These are optional.
    NOTE: these cannot be deleted from the system and are considered public records.
  6. Click the Request As drop-down to submit as Employee or Manager as per your college’s policy.
  7. Click the Submit button.
  8. A confirmation message displays.
  9. Click the Yes button to confirm.

The process to submit an absence request is now complete.

End of procedure.