For day to day budget maintenance/review, the Commitment Control module provides various inquiry tools that you can use in order to help you accurately assess your KK ledger balances. The Budget Overview, Budget Details, and Activity Log inquiries all provide different means to review transactional activity in either a detailed or summarized manner. [Note: The PeopleSoft abbreviation for Commitment Control is 'KK']

Once budget check is done on source transaction like requisition, purchase order, voucher etc., the Information posts to the Commitment Control as soon as a transaction has achieved a valid budget check. Inevitably, Some transactions do not pass the budget- checking process and the system identifies them as exceptions. You can review budget exception. You can receive those exceptions depends upon budgetary control in commitment control. You can Review Alerts for Control Budget for any exceptions and early warning alert for percentage consumed. You should have correct security notification preferences security setup.

The Budgets Overview component provides everything from summarized amounts by ledger group through drill down to individual budget lines and source transactions. The Budget Details component provides routes to much of the same information that you can view using the Budgets Overview, but for a single control budget. The Activity Log component displays transaction line details and budget information for budget checked transactions.

Sometime you may Override Budget Exception if you have given access to override exception. Only some exceptions can be overridden. You should also have correct commitment control security setup to Bypass Budget Check for GL Journal and Override Budget Data in Source Transaction.    

Pre-Condition

1. Correct Security role is assigned to User for relevant page access
2. Row level security is assigned to User
3. Commitment Control security rule is set up for Override budget and bypass Budget.
4. The notification preference is setup for alert notification.
5. The commitment control security build process is run
6. The notification alert send process is run
7. The budget check process is run on source transactions

Post-Condition

1. Different budget inquiry/report is available
2. The commitment Control ledger data is available for reporting and reconciliation

To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities.  Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle.  Use the diagram, following the arrows to each step that must be executed.  Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step.  The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process.  Once testing is complete for this final step, update Oracle Test Manager (OTM) to reflect the completion of this High Level Flow test set.

Printable View of FF.006.2  Review Budgets - VC13

• FF.006.2.1 Review Alerts for Control Budget
  • Review Alerts for Control Budget
• FF.006.2.2 Review Budgets
  • Inquiry Budget Details
  • Inquiry Budget Overview
    • The queries below may be helpful:
      • QFS_KK_BUDGET_OVERVIEW_OPR
      • QFS_KK_BUDGET_OVERVIEW_OPR_DTL
  • Review Budget Exceptions by Transaction Source
  • Review Budget Exceptions by Budget Chartfield
  • Common Budget Exceptions and Corrective Actions
• FF.006.2.3 Override Alert and Allow Exception (Budget)
  • Override Budget Exception
  • Bypass Budget Check for GL Journal
  • Override Budget Data in Source Transaction

• Review Alerts for Control Budget:
  • Review Budget Exception Alert through Email (Security dependent)
  • Review Budget Exception Alert through Worklist (Security dependent)
• Review Budgets:
  • Inquiry Budget Details
  • Inquiry Budget Overview
  • Review Budget Exceptions by Transaction Source
  • Review Budget Exceptions by Budget Chartfield
• Override Alert and Allow Exception (Budget):
  • Override the Budget Exception (Security Dependent)
  • Override the Transaction Budget Exception (Security dependent)
  • Bypass Budget Check for GL Journal (Security dependent)
  • Override Budget Date in Source Transaction (Security dependent)

• Review Alerts for Control Budget:
  • Error Condition: Missing email id in User profile
    • Expected Behavior: User will not be able to see alert notification in her/her email
  • Error Condition: Alert notification process did not run
    • Expected Behavior: User will not be able to see alert notification in her/her email as well as in home page alert notification flag.
• Review Budgets:
  • Error Condition: User missing security role
    • Expected Behavior: User will not be able to see budget detail and overview page access
  • Error Condition: Budget check process did not produce exceptions
    • Expected Behavior: User will not be able to see any exceptions in budget exception page
• Override Alert and Allow Exception (Budget):
  • Error Condition: User missing commitment override/bypass security rule
    • Expected Behavior: User will not be able to override or bypass budget
  • Error Condition: The commitment control security build process did not run
    • Expected Behavior: User will not be able to override or bypass budget

UAT FF.006.1 Enter Budget