Creating Faculty Workload Favorites

Purpose: Use this document as a reference for how to create and manage your favorite FWL pages in ctcLink. Arranging the pages in the order of work will help to not miss a step in processing faculty pay.  Link recommendations are included in this Quick Reference Guide.

Audience: Class Scheduling Staff,  HR\Payroll Staff

You must have at least one of these local college managed security roles:

  • ZD FWL View Cnt Calc
  • ZZ FWL Contract Approve
  • ZZ FWL Contract Calc
  • ZZ FWL Contract Gen
  • ZZ FWL Contract Submit
  • ZZ FWL Pay Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

By establishing 'Favorites,' users of PeopleSoft can avoid memorizing lengthy navigations. By arranging the pages necessary to perform a task in the proper order and naming the page links in a way that makes sense to the user saves time and doesn't get lost in the many nested menus.

Favorites are stored in the system and regardless of which browser or PC is used will be accessible to the user regardless of where they log into the system from.

Create Favorites

Navigation will vary depending on the page being added as a 'Favorite.' In this  example, navigate to the same file path displayed below:

Navigation:  Curriculum Management > CTC Custom > Faculty Workload > Faculty Workload Transaction > Maintain Faculty Workload

  1. In the upper right hand corner of the Maintain Faculty Workload page, select the drop-down menu icon.
  2. Select the Add to Favorites link. (If needed, use scroll bar along bottom of image to view drop down menu).
Add To Favorites drop down option
  1. On the Add to Favorites pagelet displays. The page name will be automatically displayed in the Description field.  Edit this description.
  1. There is a recommended naming convention for your favorites. Use a topical reference (FWL) with a number order (5:); this will help to differentiate groupings and when the system sorts the entries, they are sorted in alpha/numeric order.
    1. Example:  FWL 5: Maintain FWL for Class Scheduling Staff.
    2. Example:  FWL 1:  Maintain FWL for HR\Payroll Staff.
  2. Select the OK button.
  3. A confirmation message displays. Select the OK button.
  4. The Maintain Faculty Workload page displays.
  5. Navigate to the My Favorites menu:  Menu > My Favorites.
  6. The My Favorites page displays. Confirm new favorite is added.

The process to create a favorite is now complete.

Sequence Favorites

Favorites can be arranged in a specific order by the user. Use the Sequence Number field to group and arrange favorites into sections. Each section is then automatically sorted in alpha/numeric order.  By choosing a naming convention that start with the same label and include a number all page links will be ordered in the process flow order that best suits the user.

  1. From the Favorites menu, select the Edit Favorites link.
  2. The default value for the Sequence Numbers are zero '0'.
  3. Update the Sequence Number from '0' to '1' for all Favorites starting with "FWL."
  4. Select the Save button.   The links will automatically re-order themselves upon saving.
  5. Navigate back to My Favorites page to view the sequence order updates.

The process to sequence favorites is now complete.

Delete Favorites
  1. From the My Favorites page, select the Edit Favorites link.
  2. Select the Delete Row (-) check box next the Favorite to be deleted.
  3. The Delete Confirmation pagelet displays.  Select the OK button.  
  4. The page link is deleted.  Select the Save button to save the change.    

End of procedure.

Video Tutorial

The video below demonstrates the process actions described in steps listed above.  There is no audio included with this video.  Select the play button to start the video.

Video Tutorial via Panopto

View the external link to Creating Faculty Workload Favorites.  This link will open in a new tab/window.

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