9.2 Combined Sections and FWL Pay Processing

Purpose:  Use this document as a reference for how to understand the relationship between FWL contracts pay and CS (Campus Solutions) combined sections in ctcLink.

Audience:  Class Scheduling Staff, HR/Payroll Staff

You must have at least one of these local college managed security roles:

  • ZD FWL View Cnt Calc
  • ZZ FWL Contract Approve
  • ZZ FWL Contract Calc
  • ZZ FWL Contract Gen
  • ZZ FWL Contract Submit
  • ZZ FWL Pay Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Combined Sections and FWL Pay Processing

Campus Solutions (CS) Combined Sections

  1. Combined Section functionality is outlined in CS QRG Creating Combined Sections.

Add the Instructor to Class Schedule

  1. Instructor and Assignment Type will need to be added to Class Schedule.  See QRG Add Instructor Assignment to Schedule of Class.

Calculate Instructor in Faculty Workload

  1. Instructor will need to have been initially calculated for the term, or re-calculate as needed, to have the new added sections and Assignment Type show up in the Faculty Workload screens.  See QRG FWL Calculation Processing (Batch).
Examine and Fix in FWL Grid

Navigation:  NavBar > Navigator > Curriculum Management > CTC Custom > Faculty Workload > Faculty Workload Transaction > Maintain Faculty Workload

  1. The Maintain Faculty Workload search page displays.
  2. Enter the applicable Search Criteria (e.g., EMPL ID, Term, Institution, etc.).
  3. Select the Search button.
  4. The Maintain Faculty Workload page displays.
  5. Select the FWL Grid tab. For more details on the contents and purpose of the FWL Grid, see QRG Understanding FWL Grid.
  6. Locate the applicable combined sections in the grid.  All combined sections will display with the pay calculating Assignment Type replicated for every section.
FWL Grid tab, Second Tab, Combined Sections
  1. Determine which lines should not issue pay, click on Fourth Tab of the FWL Grid and locate the Do Not Include column.
FWL Grid, Fourth Tab, Total Pay
  1. Select Do Not Include for every combined section that should NOT issue pay.  *NOTE:  This must be completed before an issued contract begins to pay the employee.  If pay has been issued, the Do Not Include box will be greyed out and unelectable for that class.
  2. Select the Save button.
FWL Grid, Fourth Tab, Do Not Include
  1. Navigate to the HCM Data Page tab.
  2. Select Recalc All.
HCM Data Page tab, Recalc All button
  1. Validate results on the Calculation Results tab.
Calculation Results tab, Class Information
  1. Process complete.


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