ctcLink Reference Center
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Topics
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Manage Positions 9
- Viewing Position Data Summary
- Viewing Vacant Budgeted Positions Information
- Add A New Employment Instance
- Transferring an Employee to a New Position
- Viewing Position History
- Transferring a Position to a New Location
- Reclassifying a Position with a New Job Code
- 9.2 Position Management - Fluid (New, Clone, & Updates)
- Position Request Approval Process in Fluid
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Manage Profiles - Tracking Employee Competencies 1
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Administer Workforce - Adding a Person 6
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Administer Workforce - Entering Additional Data in HR Records 7
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Administer Workforce - Updating a Person and Job Information 12
- Entering Multiple Actions
- Entering Rehires
- Entering Terminations and Retirements
- Tracking Leaves of Absence
- Entering Deaths
- Entering Departmental Transfers
- Entering a Promotion
- 9.2 Guided Self Service Requests Approval - HR
- Entering an FTE Change
- Entering Union Membership (WFSE and WPEA Classified Unions Only)
- Updating Permanent and Non-permanent Employees (Classified Hourly)
- Creation of a New Employment Instance versus Existing Job Data Record Update
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HR Core - Other 34
- 9.2 Add a New Employee Person Record and Job Instance
- Add Tenure Information
- 9.2 Automated Step Increment
- Creating a Checklist
- 9.2 Creating/Updating a Job Code
- Creating a Supervisor ID Mass Update
- 9.2 Creating New Departments
- 9.2 CTC Job Data Overview
- Dates on Retirement Pages
- 9.2 FMLA Submission and Processing in ctcLink
- Legacy to PeopleSoft HCM Crosswalk of Terms
- Managing a Person's Profile
- Modifying a Birthdate
- 9.2 Modifying a Person
- 9.2 Run a Search Match
- Reverse Job Effective Dated Row
- Reversing a Supervisor ID Mass Update
- Running HCM Reports
- 9.2 Termination (Offboarding) Checklist Details
- Tracking Prior Work Experience
- Tracking Retirement Fields
- Uploading a Combo Code Spreadsheet
- Viewing an Employee's Job History
- Viewing an Employee Multiple Job Summary
- 9.2 Adding a New Employee and a Job Instance w/Volunteer
- Entering an FTE Change
- Viewing Position History
- Viewing Vacant Budgeted Positions Information
- Personnel Actions History Report USF
- Viewing Position Data Summary
- Entering Deaths
- Tracking Leaves of Absence
- Entering Departmental Transfers
- Job Effective Dated Row Insert (JEDI Process)
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Web Ex Recording 0
Colors and button shapes may appear differently in QRGs compared to the live PeopleSoft environment, but functionality has not been affected by the latest PeopleTools upgrade. Please refer to the Fundamentals section of the Reference Center for images of several current system pages.
QRGs are intended to provide a quick walk-through for college staff performing a business process in ctcLink and do not necessarily provide a comprehensive explanation of all possible scenarios. Updates to Reference Center materials are made continuously, so please check back frequently for the most current information.
Other Resources
Welcome to ctcLink (Start Here!)
- Intro to ctcLink
- Onboarding Training Materials and Applications
- Fundamentals
- Crosswalks & Glossaries
- ctcLink Service Desk/Ticketing System
Process Alignment
- Project Overview
- Process Alignment Task Forces
- Utilization Dashboards
Resources
- 25Live (Software)
- Commonly Used Reports and Processes
- Data Services
- Governance
- ctcLink Enhancement Requests
- Legacy Access
- Megamation (Software)
- Navigation Paths
- PeopleSoft Security
- PMO - Project Information
- Testing (Current Activities)
- Training Videos
9.2 Campus Solutions
- 9.2 CS - Academic Structure
- 9.2 CS - Academic Advisement
- 9.2 CS - Admissions
- CS Business Process Maps (Flow Charts)
- 9.2 CS - Campus Community
- CS - 3Cs: Comments, Communications and Checklists
- 9.2 CS - Continuing Education
- 9.2 CS Fundamentals
- 9.2 CS - Curriculum Management
- HighPoint Campus Experience (HCX)
- 9.2 CS - Student Records
- 9.2 CS - Campus Solutions Resources
9.2 Finance
- 9.2 FIN - Finance Fundamentals
- 9.2 FIN - Finance Navigation Resources
- 9.2 FIN - Accounts Payable
- 9.2 FIN - Accounts Receivable
- FIN - Asset Management
- 9.2 FIN - Billing
- 9.2 FIN - Budget/Budgeting (Commitment Control)
- 9.2 FIN - Budget Security
- FIN - Delegations
- FIN - Travel & Expenses
- 9.2 FIN - General Ledger
- 9.2 FIN - Grants/Contracts
- FIN - Project Costing
- 9.2 FIN - Purchasing
- FIN - PBCS (Planning Budgeting Cloud Services)
- 9.2 FIN - Treasury - Cash Management
- 9.2 FIN - Finance Resources
- 9.2 FIN - Closing Periods and Years Procedures
- FIN Business Process Maps (Flow Charts)
9.2 Financial Aid
- FA - User Set Up
- FA - Student Access
- 9.2 FA - Viewing Financial Aid Pages
- FA - ISIR Processing
- 9.2 FA - Managing 3Cs
- FA - Financial Aid Term
- FA - Budgets
- 9.2 FA - Packaging and Awards
- 9.2 FA - SAP
- FA - Service Indicators/User Edit Messages
- FA - Disbursement
- FA - Pell
- 9.2 FA - Loans
- 9.2 FA - Return to Title IV
- 9.2 FA - Federal and State Reporting
- 9.2 FA - Reconciliation
- 9.2 FA - Financial Aid Business Process Guides
- FA - Financial Aid Resources
9.2 Human Capital Management
- 9.2 HCM - Absence Management
- 9.2 HCM - Benefits
- 9.2 HCM - FWL (Faculty Workload)
- HCM Business Process Maps (Flow Charts)
- 9.2 HCM - HR Core
- 9.2 HCM - Payroll
- 9.2 HCM - TAM (Talent Acquisition Management)
- 9.2 HCM - Time & Labor
- 9.2 HCM - Human Capital Management Resources
9.2 Self Service
- 9.2 Faculty Self Service
- Financials Employee Self Service
- 9.2 HCM Employee Self Service
- 9.2 Manager Self Service
- 9.2 Student Homepage
- 9.2 Advisor Homepage
- 9.2 CS Staff Homepage
9.2 Student Financials
- SF - 1098-T's
- SF - Cashiering
- SF - Collections
- SF - General Ledger Interface
- SF - Payment Plans
- SF - Refunds
- SF - Running Start
- SF - Term Rollover and Fees
- SF - Third Party Contracts
- SF - Tuition Calculation
- SF - Student Financials Resources
Archived Project Materials
- Implementation Project Archives
- Local Configuration Guides Project Archives
- Testing Project Archives
