How to Review Bill Lines Not Invoiced

Purpose:  Use this document as a reference for how to review bill lines not invoiced in ctcLink.

Audience:  Billing Specialist.

You must have at least one of these local college managed security roles:

  • ZZ Billing Entry

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

NOTE:  In general, you will not need to look for unbilled lines - generally you are looking for unbilled invoices in their totality which can be found on the Travel WorkCenter.

How to Review Bill Lines Not Invoiced

Navigation:  Billing > Locate Bills > Lines Not Invoiced

  1. On the Line Search-Not Invoiced search page, enter Business Unit.
  2. Enter additional Search Criteria to identify your invoice.
  3. Select Search.  The Lines Not Invoiced page will display.
  4. On the Lines Not Invoiced page, you have several investigative tools from which to choose.  Selecting an item in the list will take you to a summary of that item.  What you plan on doing with the uninvoiced billing line will determine where you are going next.
  5. For example, if you want to look at its status you can select the Summary link which will take you to the Bill Summary Info tab.
  6. On the Bill Summary Info tab, you might select the Bill Summary Info 2 tab to review how far this billing line has been processed.
  7. On the Bill Summary Info 2 tab, you could also select the Header Info 1 link.  The Billing General tab will display.
  8. On the Billing General tab, you might cancel the invoice in Bill Status.
  9. If you do update anything, please remember to select Save.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

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