Billing Summary Information

Purpose: Use this document to verify that the billing information has successfully completed all required single-action processes. This can also be used to provide guidance on correcting and fully processing billing information.

Audience: Billing/AR Specialists.

You must have at least one of these local college managed security roles:

  • ZZ Billing Entry

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: Billing > Billing Information > Summary, Bill Summary Info 2 tab.

  1. The Bill Summary Find an Existing Value search page displays.
    1. Enter the Business Unit.
    2. Enter the Invoice number.
    3. Select the Search button and the Bill Summary Info tab displays.
  2. Select the Bulling Summary Info 2 tab.
    1. Verify the Attach Invoice Image checkbox is selected.
      • If the checkbox is not selected, run the Print a Pro Forma Invoice process.
      • This process corresponds to the Process & Finalization (BIIVC00) within the Single Action Job (BIKOB03K)
    2. Verify the Invoice Printed checkbox is selected.
      • If the checkbox is not selected, run the Finalizing and Printing Invoices process.
      • This process corresponds to the Print XML Publisher Invoice (BIXPJ00) within the Single Action Job (BIJOB03K).
    3. Verify the GL Entries Created checkbox is selected.
      • If the checkbox is not selected, run the Invoices Not Integrated to GL process.
      • This process corresponds to Load GL Accounting Entries (BILDGL01) within the Single Action Job (BIJOB03K).
    4. Verify the AR Pending Item Created checkbox is selected.
      • If the checkbox is not selected, run the Invoices Not Integrated to AR process.
      • This process corresponds to Load AR Pending Items (BILDAR01) within the Single Action Job (BIJOB03K).
    5. Verify that the Pre-Load Status is set to Done or Pending.
      • If it is not listed as Done or Pending, run the GL Pre-Load process.
      • This process corresponds to Pre-Load (BIPRELD) within the Single Action Job (BIJOB03K).
    6. Verify that the Budget Check Status is set to Valid.
      • If it is not listed as Valid, run the Budget Check Billing Invoices process.
      • This process corresponds to the Commitment Control Budget Processor (FS_BP) within the Single Action Job (BIJOB03K).
  3. Process complete.
Bill Summary page on the Bill Summary Info 2 tab which is highlighted. The Pre-Load Status and Budget Check Status fields are highlighted. The Attach Invoice Image, Invoice Printed, GL Entries Created, and AR Pending Item Created checkboxes are also highlighted.

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